Senior Executive, SHAPES Project (1-year contract)

National University of Singapore; Singapore; On-site; SGD 47,000 - 74,000; Full time

Job summary

The National University of Singapore invites applications for a 1-year administrative role to support SHAPES research programmes, workshops and stakeholder engagements. You will manage grant reporting, budgets, procurement, and learning activities, with potential renewal contingent on performance.

Responsibilities include coordinating overseas visitor logistics, maintaining SHAPES website updates, and providing timely information to the community, while ensuring high-quality service and

Qualifications

• Degree in any discipline with at least 3 years' experience.
• Analytical thinkers considered with less experience.
• Experience in budgeting and grant management preferred.
• Project management experience a plus.
• Excellent English, adaptable and team player.

Responsibilities

• Organise SHAPES grant management including reports, databases and procurement tasks.
• Coordinate SHAPES learning activities and stakeholder engagement events.
• Oversee overseas academic visitors' arrangements (travel, accommodation, work passes, tax).
• Collaborate with website admin to update SHAPES site and disseminate news.

Skills

Budgeting

Grant management

Project management

Stakeholder engagement

Analytical thinking

Attention to detail

Education

Bachelor's degree

Tools

Microsoft 365

SharePoint

Power Automate

Teams

Excel

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

The main purpose of the job is for the incumbent to provide effective administrative support to enable the SHAPES team to carry out its research programmes, learning activities such as workshops, and engagements with scientists, health professionals, members of the public and other stakeholders. SHAPES is a ethics capacity building programme that delivers cutting edge research to inform policy. A sliver of the administrative work will be department related. The position is for 1 year, with the possibility of renewal if performance is satisfactory (funded by infrastructure NMRC grant).

1. Effectively organise, coordinate and execute SHAPES grant management, including reports, database, and procurement & financial reporting tasks, ensuring adherence to established standards and timelines, to ensure smooth operation of the project
2. Effectively organise, coordinate and execute SHAPES learning activities (including workshops and other events etc), research admininstrative activities and stakeholder engagement activities
3. Effectively organise and manage managing overseas academic visitors (end-to-end, e.g. booking travel, accommodation, work pass notifications, withholding tax preparation and submission etc.)
4. Work with the website administrator to ensure the site is up to date with SHAPES news and programme information, and regular updates are sent to the community

Qualifications

1. A degree in any discipline, with at least 3 years working experience
2. Candidates with no experience, or those with less than 3 years working experience, who are analytical thinkers, fast learners, detailed-oriented, and focused may be considered.
3. Experience in budgeting and grant management principles preferred.
4. Project management experience a plus.
5. Highly adaptable, and thrives in a fast-moving and constantly evolving environment
6. A team player who collaborates well with others, and who responds to colleagues and stakeholders with the intention to provide an excellent service
7. A superb problem-solver with excellent analytical and critical thinking skills
8. Able to switch between being detail-oriented and more macro thinking
9. Digital fluency with Microsoft 365 (Copilot, SharePoint, Power Automate, Teams; strong Excel) and willingness to learn and implement new software tools.
10. Excellent written and spoken English.