CREST Project: Senior Executive & Operations Lead (2-Year)

National University of Singapore; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading academic institution in Singapore is seeking a Senior Executive/Assistant Manager for the CREST Project on a 2-year contract. This role involves providing administrative support for research programmes, managing grants, and facilitating learning activities. Candidates should possess a relevant degree and at least 3 years of experience or strong analytical and problem-solving skills. Digital fluency with Microsoft 365 is crucial. This position offers an opportunity to thrive in a dynamic environment that interacts with various stakeholders.

Qualifications

• A degree in any discipline, with at least 3 years working experience.
• Candidates with no experience or fewer than 3 years may still be considered.
• Experience in budgeting and grant management principles preferred.
• Project management experience is a plus.
• Ability to adapt in a fast-moving environment.

Responsibilities

• Organise and execute CREST grant management tasks.
• Manage CREST learning and stakeholder engagement activities.
• Coordinate arrangements for overseas academic visitors.
• Update the website with CREST news and program information.

Skills

Analytical thinking

Detail-oriented

Project management

Problem-solving

Team collaboration

Digital fluency (Microsoft 365)

Education

Degree in any discipline

Tools

Microsoft Excel

Microsoft Teams

SharePoint

Power Automate

Job description

Job Title: Senior Executive/Assistant Manager, CREST Project (2-year contract)

University-Level Unit: Yong Loo Lin School of Medicine

Faculty/Department-Level Unit: Dean's Office (Medicine)

Employee Category: Executive & Administrative

Posting Start Date: 24/03/2026

Location_ONB: Kent Ridge Campus

Job Description

The main purpose of the job is for the incumbent to provide effective administrative support to enable the CREST team to carry out its research programmes, learning activities such as workshops, and engagements with scientists, health professionals, members of the public and other stakeholders. CREST is a ethics capacity building programme that delivers cutting edge research to inform policy. A sliver of the administrative work will be department related. The position is for 2 years, with the possibility of renewal if performance is satisfactory (funded by infrastructure NMRC grant).

• Effectively organise, coordinate and execute CREST grant management, including reports, database, and procurement & financial reporting tasks, ensuring adherence to established standards and timelines, to ensure smooth operation of the project
• Effectively organise, coordinate and execute CREST learning activities (including workshops and other events etc), research admininstrative activities and stakeholder engagement activities
• Effectively organise and manage managing overseas academic visitors (end-to-end, e.g. booking travel, accommodation, work pass notifications, withholding tax preparation and submission etc.)
• Work with the website administrator to ensure the site is up to date with CREST news and programme information, and regular updates are sent to the community
• Support grant applications aligned with CREST themes.
  
  

Qualifications

• A degree in any discipline, with at least 3 years working experience
• Candidates with no experience, or those with less than 3 years working experience, who are analytical thinkers, fast learners, detailed-oriented, and focused may be considered.
• Experience in budgeting and grant management principles preferred.
• Project management experience a plus.
• Highly adaptable, and thrives in a fast-moving and constantly evolving environment
• A team player who collaborates well with others, and who responds to colleagues and stakeholders with the intention to provide an excellent service
• A superb problem-solver with excellent analytical and critical thinking skills
• Able to switch between being detail-oriented and more macro thinking
• Digital fluency with Microsoft 365 (Copilot, SharePoint, Power Automate, Teams; strong Excel) and willingness to learn and implement new software tools.
• Excellent written and spoken English.