Senior Executive (HSRPH/EF)

National University of Singapore; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

National University of Singapore invites a diligent Administrative & Budgeting Coordinator to support PIs in the HSRPH programme at Duke-NUS Medical School. You will handle budgeting, course support, CV maintenance, calendar management, travel bookings, and recruitment coordination.

Requirements include a bachelor’s degree or 4 years’ relevant experience, strong interpersonal and organizational skills, proficiency in MS Office, and SAP experience is a plus.

Qualifications

• Bachelor's degree or at least 4 years of relevant work experience.
• Strong interpersonal skills and ability to work independently or in Teams.
• Meticulous with excellent organizational and prioritisation abilities.
• Proficient in Word, Excel and PowerPoint; SAP experience is a plus.

Responsibilities

• Provide administrative and budgeting support to PIs in the programme.
• Support course offerings and maintain faculty CVs.
• Manage calendars and travel bookings; process claims documentation.
• Assist in recruitment of new faculty and research staff.
• Support educational activities: course planning, admissions, and communications.
• Maintain programme websites and assist with marketing materials.

Skills

Interpersonal skills

Team collaboration (Teams)

Multitasking

MS Office proficiency

Education

Bachelor's degree or 4 years experience

Tools

SAP

Microsoft Office suite

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

The Signature Research Programme in Health Services Research & Population Health ("HSRPH") in Duke-NUS Medical School is a centre of academic excellence for research and education of health systems and services for the population in Singapore and beyond. Our research methods include implementation science, health economics, decision science, survey/qualitative research, quantitative medicine, epidemiology, and data science.

HSRPH is seeking for a suitable candidate to provide administrative and budgeting support to one or more PIs in the following areas:

• Knowledge of project and grants management, including budgeting, tracking, and cash flow projects will be an added advantage
• Provide administrative support for course offerings
• Maintain and keep faculty's CV up to date
• Provide secretarial support for calendar management
• Arrange and coordinate travel bookings and claims documentation
• Assist in the recruitment of new faculty and research staff, from raising manpower requisition up to new staff onboarding
• Provide administrative support for the programme's educational activities such as:
  • Coordinate course planning, scheduling, participant registration, and faculty logistics.
  • Assist with student recruitment, admissions, and stakeholder communications.
  • Maintenance of website and support programme marketing initiatives, including social media campaigns, events, and promotional materials.
• Perform other related duties incidental to the work described herein or as assigned by the supervisor

Qualifications

Job Requirements

• Bachelor's or equivalent degree or at least 4 years of relevant work experience. Fresh graduates will also be considered.
• Possess good interpersonal skills and is able to work independently as well as in Teams
• Meticulous, with strong organizational skills with the ability to prioritise and multi-task
• Proficient in Microsoft Office applications such as Word, Excel and Powerpoint
• Experience in SAP is a plus

We regret that only shortlisted candidates will be notified.