Senior Executive — Programme Logistics & Outreach

National University of Singapore; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

National University of Singapore is seeking a highly organized Senior Executive to provide end-to-end administrative, scheduling, conference logistics, and communications support to the Programme Chair of Healthy Longevity Translational Research Programme. The role requires strong ownership, discretion, and the ability to coordinate multiple tasks with precision.

Responsibilities include scheduling meetings, coordinating travel and venues, supporting conferences and abstracts, and aiding in

Qualifications

• Bachelor's degree or higher; experience supporting senior management preferred.
• Proactive self-starter with the ability to multitask and work independently.
• Excellent written and verbal communication with discretion handling confidential matters.
• Strong interpersonal skills and ability to collaborate with diverse stakeholders.

Responsibilities

• Coordinate PC's meetings, bookings, travel, and emails; manage calendars and action items.
• Assist with conference registrations, abstracts, travel arrangements, and reimbursements.
• Support in preparing reports, meeting papers, slides, and outreach materials.
• Draft meeting minutes and analyse data to enhance visibility and donor engagement.

Skills

Proactive

multitask

Excellent communication

Discretion

Time management

Education

Bachelor's degree

Tools

NUS Concur

Zoom

A/V coordination

Calendar management software

Job description

National University of Singapore is seeking a highly organized Senior Executive to provide end-to-end administrative, scheduling, conference logistics, and communications support to the Programme Chair of Healthy Longevity Translational Research Programme. The role requires strong ownership, discretion, and the ability to coordinate multiple tasks with precision.

Responsibilities include scheduling meetings, coordinating travel and venues, supporting conferences and abstracts, and aiding in