Senior Executive Assistant — Community Operations & Programs

NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD. is seeking proactive and detail-oriented individuals to provide operational and administrative support to Community Operations.

The role focuses on delivering community-based programmes and services that promote healthy lifestyles and improve population health outcomes. You will handle day-to-day office tasks, data entry, scheduling, billing, staff onboarding/offboarding, and frontline customer service.

Qualifications

• Diploma in any discipline is required.
• At least 2 years of relevant working experience in administration, operations or customer service.
• Strong organisational skills with attention to detail and accuracy.
• Self-motivated, resourceful and able to work independently as well as in a team.
• Good interpersonal, written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
• Comfortable working in a fast-paced environment and managing multiple priorities.

Responsibilities

• Provide administrative support for day-to-day operations of Community Care programmes and services.
• Perform data entry, appointment scheduling and billing of services in a timely and accurate manner.
• Maintain and update operational databases and systems in accordance with established guidelines.
• Coordinate staff onboarding and offboarding activities, including access requests, equipment provisioning and account termination.
• Ensure new hires receive the necessary access rights and equipment on their first day of work.
• Ensure all access rights and equipment are recovered and terminated promptly upon staff departure.
• Manage and respond to enquiries received via phone calls and other communication channels.
• Provide professional and timely assistance to residents, partners and internal stakeholders.
• Monitor and maintain inventory levels of consumables, equipment and operational supplies.
• Coordinate procurement and replenishment to ensure operational readiness.
• Support community events and outreach activities as required.
• Undertake any other duties and projects assigned by the supervisor.

Skills

Organisational skills

Attention to detail

Self-motivated

Teamwork

Interpersonal communication

Written and verbal communication

Education

Diploma in any discipline

Tools

Microsoft Office

Job description

NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD. is seeking proactive and detail-oriented individuals to provide operational and administrative support to Community Operations.

The role focuses on delivering community-based programmes and services that promote healthy lifestyles and improve population health outcomes. You will handle day-to-day office tasks, data entry, scheduling, billing, staff onboarding/offboarding, and frontline customer service.