Senior Executive/Manager, Workforce Transitions & Policy (1-year contract)

Singapore Public Service; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Singapore Public Service is seeking a detail-oriented HR Executive to join our Human Resources team. You will manage a broad range of HR functions including talent acquisition, contract administration, and HR compliance, partnering with hiring managers to attract, onboard talent.

The ideal candidate thrives in a fast-paced environment, values meticulous documentation, and communicates proactively with stakeholders.

Qualifications

• Tertiary education in HR, Business Administration or related field.
• 1–3 years HR or recruitment experience.
• Strong organisational and communication skills.
• Proficient in Microsoft Excel and Word; familiarity with HR systems such as Workday.

Responsibilities

• Coordinate end-to-end hiring for full-time, project, and intern roles; manage pre-employment checks.
• Support review and update of recruitment-related policies and processes.
• Process contract extensions, emplacements, re-employment and retirement cases; ensure Workday updates and stakeholder communications.
• Manage procurement receipts and purchase orders for unit items.
• Process annual and ad-hoc staff Code of Conduct declarations; prepare staff bulletins.
• Support policy reviews to keep guidelines current.

Skills

HR processes

Recruitment

Documentation

Stakeholder communication

AI tools exploration

Education

Bachelor's degree in HR/Business Administration

Tools

Workday

Job description

[What the role is]

We are looking for a detail-oriented HR Executive to join our Human Resources team.

You will manage a broad range of HR functions spanning talent acquisition, contract and employment lifecycle administration, and HR compliance. This includes partnering with hiring managers and Reporting Officers (ROs) to attract, assess, and onboard talent, as well as ensuring the accurate and timely processing/handling of contracts and Code of Conduct matters.

The ideal candidate thrives in a fast-paced environment, takes pride in meticulous documentation, and communicates proactively with stakeholders at all levels. You will also play an active role in keeping policies and processes current and effective.

[What you will be working on]

Recruitment and Onboarding

• Coordinate end-to-end hiring for full-time, project, and intern in collaboration with the team, manage pre-employment checks across a wide range of personnel categories, and support the orientation programme for new hires.
• Support the review and update of recruitment-related policies and process to ensure they remain operationally effective.

Contract Management

• Process contract extensions, emplacements, re-employment, and retirement cases, preparing the necessary letters and memoranda and ensuring all Workday updates and stakeholder communications are completed.
• Support the review and update of contract management policies as required.
• Manage procurement receipts and purchase orders for items under the unit's purview.

HR Governance

• Process annual and ad-hoc staff Code of Conduct declarations and prepare staff bulletins on related policies and guidelines.
• Support the review and update of policies to ensure guidelines remain current and relevant.

General

• Provide support on other HR-related projects, initiatives, and tasks as required, including exploring how AI tools can be applied to improve processes and productivity.
• Across all areas, the role demands timely and accurate processing, thorough documentation, and proactive communication with stakeholders.

[What we are looking for]

• Tertiary education in in Human Resources, Business Administration, or a related field, along with 1 to 3 years of relevant HR or recruitment experience.
• Demonstrated ability to not just execute HR processes but identify and drive improvements to them.
• Strong organisational and communication skills, with the ability to manage multiple concurrent cases with accuracy and attention to detail.
• Proficient in Microsoft Excel and Word; familiarity with HR systems such as Workday and HRP would be an advantage.
• Experience coordinating with government agencies or working in a public sector environment will be an advantage.
• Familiarity with AI tools and a proactive inclination to explore and apply them to improve work processes and productivity across various areas of the role.
• A proactive, process-oriented mindset with a commitment to thorough documentation and timely follow-up.

Successful candidate will be appointed on a contract basis.

In general, applicants can expect to hear from us within 4 weeks of the close of the application window. In the event where we receive a high number of applications, applicants will receive an update on their status within 6 weeks of the close of the application window.

If you are facing issues submitting your application, please contact us at [e-mail] for assistance.