Senior Executive/Manager, Workforce Transitions & Policy (1-year contract)

Majlis Ugama Islam Singapura; Singapore; Presencial; SGD 36.000 - 60.000; Tempo integral

Resumo da vaga

Majlis Ugama Islam Singapura (MUIS) is seeking a detail-oriented HR Executive to join the Human Resources team in Singapore. The role covers talent acquisition, contract lifecycle administration, and HR governance, with a focus on meticulous documentation and proactive stakeholder communication.

You will partner with hiring managers and Reporting Officers to attract, assess, and onboard talent, while keeping policies current.

Qualificações

• Tertiary education in HR, Business Admin, or related field.
• 1–3 years of relevant HR or recruitment experience.
• Proficient in Microsoft Excel and Word; familiarity with Workday and HRP is an advantage.

Responsabilidades

• Coordinate end-to-end hiring for full-time, project, and intern roles; manage pre-employment checks and onboarding.
• Process contract extensions and updates in Workday; review contract management policies.
• Process annual and ad-hoc Code of Conduct declarations and communicate updates.
• Support other HR projects and use AI tools to improve processes and productivity.

Conhecimentos

Organisational skills

Communication skills

Attention to detail

Formação

Degree in Human Resources or Business Administration

Ferramentas

Workday

HRP

Descrição da vaga

What the role is:

We are looking for a detail-oriented HR Executive to join our Human Resources team. You will manage a broad range of HR functions spanning talent acquisition, contract and employment lifecycle administration, and HR compliance. This includes partnering with hiring managers and Reporting Officers (ROs) to attract, assess, and onboard talent, as well as ensuring the accurate and timely processing/handling of contracts and Code of Conduct matters. The ideal candidate thrives in a fast-paced environment, takes pride in meticulous documentation, and communicates proactively with stakeholders at all levels. You will also play an active role in keeping policies and processes current and effective.

What you will be working on:

Recruitment and Onboarding

• Coordinate end-to-end hiring for full-time, project, and intern in collaboration with the team, manage pre-employment checks across a wide range of personnel categories, and support the orientation programme for new hires.
• Support the review and update of recruitment-related policies and process to ensure they remain operationally effective.

Contract Management

• Process contract extensions, emplacements, re-employment, and retirement cases, preparing the necessary letters and memoranda and ensuring all Workday updates and stakeholder communications are completed.
• Support the review and update of contract management policies as required.
• Manage procurement receipts and purchase orders for items under the unit's purview.

HR Governance

• Process annual and ad-hoc staff Code of Conduct declarations and prepare staff bulletins on related policies and guidelines.
• Support the review and update of policies to ensure guidelines remain current and relevant.

General

• Provide support on other HR-related projects, initiatives, and tasks as required, including exploring how AI tools can be applied to improve processes and productivity.
• Across all areas, the role demands timely and accurate processing, thorough documentation, and proactive communication with stakeholders.

What we are looking for:

• Tertiary education in in Human Resources, Business Administration, or a related field, along with 1 to 3 years of relevant HR or recruitment experience.
• Demonstrated ability to not just execute HR processes but identify and drive improvements to them.
• Strong organisational and communication skills, with the ability to manage multiple concurrent cases with accuracy and attention to detail.
• Proficient in Microsoft Excel and Word; familiarity with HR systems such as Workday and HRP would be an advantage.
• Experience coordinating with government agencies or working in a public sector environment will be an advantage.
• Familiarity with AI tools and a proactive inclination to explore and apply them to improve work processes and productivity across various areas of the role.
• A proactive, process-oriented mindset with a commitment to thorough documentation and timely follow-up.

Successful candidate will be appointed on a contract basis.

In general, applicants can expect to hear from us within 4 weeks of the close of the application window. In the event where we receive a high number of applications, applicants will receive an update on their status within 6 weeks of the close of the application window.

If you are facing issues submitting your application, please contact us at [e-mail] for assistance.

About Majlis Ugama Islam Singapura

The Majlis Ugama Islam Singapura (Muis), also known as the Islamic Religious Council of Singapore, was established as a statutory body in 1968 when the Administration of Muslim Law Act (AMLA) came into effect. Under AMLA, Muis is to advise the President of Singapore on all matters relating to Islam in Singapore.Muis is a statutory board under the Ministry of Culture, Community and Youth (MCCY). It seeks to develop a Muslim community with strong Islamic credentials that thrives in the contemporary world, and is an active partner in nation-building. At Muis, we strive to fulfil the values of compassion and inclusiveness. We design and deliver programmes which are targeted to create a community that is a blessing and inspirational to all.