Senior Executive/Executive, Volunteer Management & Development

Young Men's Christian Association of Singapore; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Young Men's Christian Association of Singapore seeks a Senior Executive/Executive for Volunteer Management & Development to oversee end-to-end volunteer engagement, development and management, including recruitment, training and retention.

You will manage the volunteer lifecycle from screening to exit, maintain databases, and build relationships with volunteers and partner organisations while evaluating experiences.

Qualifications

• Degree or Diploma with 2–5 years’ experience in volunteer management or direct volunteering.
• Passionate about volunteer development and mobilisation and creating social impact.
• Strong communication and relationship building skills.
• Calm when faced with challenges and able to problem-solve.
• Self-initiated and strong team player.
• Excellent in planning and organising, able to handle multiple priorities, with keen attention to details.

Responsibilities

• Recruitment & Engagement: Develop and implement plans to attract volunteers with the right skills and interests for various roles and programmes.
• Recruitment & Engagement: Foster a positive and supportive environment to maintain volunteer motivation and commitment.
• Recruitment & Engagement: Work with the Programme Head to engage the YMCA Alumni.

Skills

Volunteer management

Recruitment & engagement

Training & development

Communication skills

Relationship building

Problem solving

Team player

Planning & organisation

Education

Degree or Diploma

Job description

JOB SUMMARY

The Senior Executive/Executive for Volunteer Management & Development is responsible for end-to-end volunteer engagement, development and management activities. This includes coordinating volunteer recruitment, training, and retention; managing the volunteer lifecycle from screening to exit; working closely with colleagues to match programmes / organisation’s needs and volunteers’ interest and availability; maintaining databases of volunteers and volunteering activities; building relationships with volunteers and the organisations they are from; and evaluating volunteers’ experience.

Strong passion in volunteer development and mobilisation, strong communication and relationship building skills, ability to problem-solve, self-initiated and being a strong team player are critical to success in the role.

JOB RESPONSIBILITIES

Recruitment & Engagement

• Develop and implement plans to attract volunteers with the right skills and interests for various roles and programmes.

• Foster a positive and supportive environment to maintain volunteer motivation and commitment.

• Work with the Programme Head to engage the YMCA Alumni.

Training & Support

• Implement orientation and training sessions to prepare volunteers for their roles.

• Support the review and planning of volunteer training programmes, including but not limited to the YMCA–NUS Volunteer Service Management Programme.

• Match volunteers align with their skills and interests, with programmes and/or organisation's needs.

• Offer guidance and support to volunteers to ensure their success and satisfaction.

Volunteer-Focused Initiatives & Relationship Management

• Coordinate and lead volunteer training, engagement and appreciation initiatives including the annual YMCA – Lim Kim San Volunteers Awards Ceremony.

• Work closely with Programmes and the Fundraising team to foster relationships with corporate partners, public agencies and other non-profit organisations to cultivate volunteering opportunities and experiences.

Data Management & Evaluation

• Together with the Programme team to maintain accurate records of volunteer data, participation, training, and hours.

• Ensure adherence to Personal Data Protection Act (PDPA) in data management.

• Evaluate and report on success of volunteer recruitment and initiatives.

• Use data to inform volunteer management and development strategies and identify areas for improvement.

• Experience in developing a Volunteer Management System is a plus.

Policies, Procedures & Risk Management

• Supporting update policies and procedures to guide volunteers, volunteer management and volunteer development effectively.

• Conduct risk assessments and implement measures to ensure volunteer and participants / clients’ safety, and programme effectiveness.
  

JOB REQUIREMENTS

• Degree or Diploma with 2 to 5 years’ experience in volunteer management or direct volunteering.

• Passionate about volunteer development and mobilisation and creating social impact.

• Strong communication and relationship building skills.

• Calm when faced with challenges and able to problem-solve.

• Self-initiated and strong team player.

• Excellent in planning and organising, able to handle multiple priorities, with keen attention to details.