Senior Executive / Executive, Building & Infrastructure

DSTA; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

DSTA in Singapore is looking for an individual to provide administrative and operational support in land management and facilities functions. The role involves coordinating day-to-day activities to ensure smooth management of tenancy-related processes and project documentation.

The ideal candidate should have at least 3 years of experience in administrative support, strong organisational and interpersonal skills, and proficiency in MS Office applications. This is a vital role that requires attention to detail and collaborative work.

Qualifications

• Minimum 3 years of experience in administrative support, preferably in facilities or estates management.
• Able to work independently and collaboratively.
• Good interpersonal and communication skills.

Responsibilities

• Collate and maintain utilities-related data and verify waste tonnage records.
• Track bankers’ guarantees and insurance policies for leased sites.
• Maintain electronic filing of land use consultations and project records.
• Perform duties for Whole-of-Government data collaboration platform.
• Provide administrative support for estate and land use operations.

Skills

Organisational skills

Proficient in MS Office (Excel, Word)

Interpersonal skills

Attention to detail

Education

Diploma in any discipline

Job description

Overview

We are looking for an individual to provide administrative and operational support to the Estate and Land Use across a range of land management, facilities and records management functions. This role involves supporting day-to-day coordination and administrative activities to ensure the smooth management of land use matters, tenancy-related processes and project documentation.

Responsibilities

• Collate and maintain utilities-related data, verify, and compile waste tonnage records.
• Track bankers’ guarantees, insurance policies and annual declaration for leased-in and leased-out sites.
• Maintain proper electronic filing of land use consultations, proposals and project records.
• Perform agency administrator duties for a Whole-of-Government data collaboration platform.
• Provide administrative support for estate and land use-related operations and coordination activities.

Qualifications

• Diploma in any discipline.
• Preferably at least 3 years of experience in administrative support, preferably in facilities or estates management.
• Proficient in MS Office applications, particularly in Excel and Word.
• Strong organisational skills with attention to detail.
• Able to work independently and collaboratively.
• Good interpersonal and communication skills.