Senior Executive / Careers & Internship

Temasek Polytechnic; Singapore; On-site; SGD 54,000 - 66,000; Full time

Job summary

Temasek Polytechnic is seeking a proactive SIP Operations and Systems Administration professional to support the Student Internship Programme across the Polytechnic. You will manage SIP systems, dashboards and the Internship Resource Hub, ensuring data accuracy and accessible information for stakeholders.

You will liaise with schools to gather requirements, maintain SOPs, generate MOE and TP reports, and contribute to process improvements.

Qualifications

• Qualifications in business administration, data analytics, information systems or related discipline.
• Relevant working experience in operations, systems administration, project coordination, or service delivery.

Responsibilities

• Provide operational support and system administration to schools, including the SIP system, dashboards, Internship Resource Hub and other digital platforms.
• Coordinate with schools to gather operational requirements and feedback; update guidelines, SOPs and reference materials to support consistent implementation.
• Maintain SIP resources, dashboards, Internship Resource Hub and other digital repositories to ensure information is updated and accessible.
• Compile and prepare internship statistics and management reports for MOE, TP Management and other stakeholders.
• Develop and maintain communication materials and digital platforms to support stakeholder engagement and change management.
• Support testing, UAT, implementation and post-implementation support of new SIP systems and digital solutions.
• Perform other duties as assigned by the department.

Skills

Operations

System administration

Data analytics

Project coordination

Stakeholder management

Communication skills

Independence

Automation

AI awareness

Education

Business / Data / IS degree

Tools

SIP system

Dashboards

SOPs

MOE reporting

Job description

What the role is:

The successful candidate will primarily be responsible for supporting the operations, systems administration, and driving process improvements to enhance the Student Internship Programme (SIP) experience and operational efficiency across the Polytechnic.

What you will be working on:

The successful candidate will be expected to:

• Povide operational support and system administration to schools, including the SIP system, dashboards, Internship Resource Hub and other digital platforms.
• Liaise with schools to gather operational requirements and feedback, coordinate follow-up on operational and system-related issues, update guidelines, standard operating procedures (SOPs) and reference materials to support consistent implementation.
• Maintain SIP resources, including dashboards, Internship Resource Hub, and other digital repositories to ensure information remains accurate, current, accessible, and aligned with operational needs.
• Compile and prepare internship statistics and management reports to support reporting requirements for the Ministry of Education (MOE), TP Management and other relevant stakeholders.
• Develop and maintain communication materials and digital platforms to support stakeholder engagement, change management, and dissemination of information.
• Support the testing, user acceptance testing (UAT), implementation and post-implementation support of new SIP systems and digital solutions.
• Perform any other duties and responsibilities assigned by the department.

What we are looking for:

• Qualifications in business administration, data analytics, information systems or related discipline.
• Relevant working experience in operations, systems administration, project coordination, or service delivery.
• Detail-oriented with the ability to manage multiple tasks and ensure accuracy in reporting and documentation.
• Strong interpersonal and communication skills with the ability to work effectively with internal and external stakeholders.
• Able to work independently while contributing effectively within a team environment.
• Resourceful and proactive in resolving issues and improving processes.
• IT-savvy, adaptable and comfortable working with systems, data, digital tools, automation and AI-enabled solutions; experience with system testing, data reporting or agentic AI would be an advantage.

About Temasek Polytechnic

Established in 1990, Temasek Polytechnic (TP) is a leading institution of high learning nestled by the idyllic shores of Bedok Reservoir in Tampines. TP takes pride in equipping our students with lifelong skills and digital knowledge for a future of dynamic change. TP’s caring and vibrant culture is firmly rooted in our core values which drive a spirit of innovation, with a focus on industry, globalization and sustainability. "TP Cares" is our clarion call to ensure that our diverse community of learners has the opportunity to achieve their personal best, so that they can contribute meaningfully to the global community. Learner. Creator. LeaderWe envision the TP graduate as a values-led leader with vision, character and heart, excelling in the academic domain and beyond, and rising to the challenge of creating tomorrow.