Senior Executive Assistant & Office Operations Lead

EIGHT ELEVEN PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Eight Eleven Pte. Ltd. is seeking an experienced Executive Assistant & Office Administrator to support the CEO from our Shenton Way office in Singapore.

This full-time generalist role will handle office operations, personal administration, and coordination with the Chief of Staff as the team grows. The ideal candidate is highly organized, discreet, and proactive, with 5–7 years in an EA/PA or office administrator role, and strong English communication.

Qualifications

• 5-7 years as an executive assistant, personal assistant or office administrator.
• Experience supporting a business owner or senior executive, including personal matters, is a bonus.
• Strong command of English, written and verbal.
• Highly organized, discreet and proactive.

Responsibilities

• Manage the CEO’s calendar, resolve scheduling conflicts, and ensure meetings start on time.
• Run the office day to day, working with the serviced-office provider on access, meeting rooms, facilities and supplies.
• Coordinate onboarding for new joiners, including equipment, access and accounts.
• Attend key meetings to record minutes and track follow‑up tasks when required.
• Support the Chief of Staff and the team with administrative work, document preparation and research.

Skills

Calendar management

Executive support

Stakeholder management

English communication

Discretion

Education

Diploma or Bachelor’s degree

Tools

Microsoft Office 365

Google Workspace

Job description

Eight Eleven Pte. Ltd. is seeking an experienced Executive Assistant & Office Administrator to support the CEO from our Shenton Way office in Singapore.

This full-time generalist role will handle office operations, personal administration, and coordination with the Chief of Staff as the team grows. The ideal candidate is highly organized, discreet, and proactive, with 5–7 years in an EA/PA or office administrator role, and strong English communication.