Senior Executive/ Assistant Manager

Public Service Division; Singapore; On-site; SGD 39,000 - 73,000; Full time

Job summary

Public Service Division is seeking an Senior Executive / Assistant Manager, Student Development to support student clubs, facilities, and systems administration. You will collaborate with students, staff, vendors and stakeholders to ensure smooth operations and delivery of departmental projects and events.

The role involves managing clubs, coordinating facilities and vendor services, administering student systems and handling club financial processes.

Qualifications

• Recognised degree or equivalent qualification.
• At least 2 years of admin/ops experience with stakeholder exposure.
• Experience in facilities management, procurement or systems administration is an advantage.
• Strong communication and stakeholder management skills.
• Comfortable with data, systems and operational processes.
• Resourceful, able to work independently and manage multiple priorities.
• Passionate about student development and working with youths.

Responsibilities

• Club Management & Student Development: Manage assigned clubs and guide student leaders on administration, programmes and leadership development.
• Facilities Management: Oversee facility bookings, maintenance coordination and procurement/vendor coordination.
• Student Systems Administration: Administer student systems, user access, enquiries, reporting and system enhancements.
• Student Club Finance Administration: Process claims, reimbursements and budgets with Finance and stakeholders.

Skills

Degree required

2+ years admin

Facilities management

Vendor management

Stakeholder management

Systems administration

Communication skills

Problem solving

Independent worker

Youth development passion

Education

Degree or equivalent

Job description

What the role is

Plaque of Commendation (Gold) – NTUC May Day Awards 2026

Most Positive Workplace Collaboration Award – Singapore International Chamber of Commerce (SICC) Awards 2025

The Straits Times Singapore’s Best Employers for 2024, 2025 & 2026

The Senior Executive / Assistant Manager, Student Development supports the department in student club management, systems administration, facilities management and student club finance administration.

The role works closely with students, staff, vendors and stakeholders to ensure smooth operations and service delivery, while supporting departmental projects, events and continuous improvement initiatives.

What you will be working on

1. Club Management & Student Development

• Manage assigned CCA clubs and guide student leaders on club administration, programmes, leadership development and succession planning.
• Review club matters, identify issues and work with relevant stakeholders to resolve them.

2. Facilities Management

• Manage sports facilities bookings, utilisation, maintenance coordination and operational readiness.
• Manage outsourced administrative and facilities support services, including procurement, vendor coordination and related documentation.

3. Student Systems Administration

• Administer student development systems, including user access, enquiries, reporting and operational matters.
• Coordinate system enhancements, testing and continuous improvement initiatives.

4. Student Club Finance Administration

• Administer claims, reimbursements and advances for student clubs, ensuring compliance with financial policies and approved budgets.
• Resolve financial issues with Finance and relevant stakeholders, and identify ways to streamline finance administration processes.

What we are looking for

• Recognised degree or equivalent professional qualification.
• At least 2 years of relevant working experience in administration, operations or a related area, with experience in handling stakeholders and operational matters.
• Experience in facilities management, procurement, vendor management and/or systems administration would be advantageous.
• Strong communication and stakeholder management skills, with good analytical and problem-solving abilities.
• Comfortable working with systems, data and operational processes.
• Resourceful, able to work independently, take ownership of issues and manage multiple priorities effectively.
• Passionate about student development and working with youths.