Senior Executive Assistant - Healthcare Operations & Liaison

National University Polyclinics; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

National University Hospital (NUH) invites applications for an administrative role within the department that manages specimen handling, billing processes, and client relations. You will act as the interface between the laboratory, external clients, and internal stakeholders to support financial performance and data integrity.

Key duties include compiling billing reports, coordinating procurement, organizing meetings, and ensuring smooth operation of office systems.

Qualifications

• Diploma or higher required; 5+ years administration experience preferred.
• Must be responsive, attentive and able to work under pressure.
• Customer service oriented with good interpersonal skills.
• Strong teamwork and collaboration abilities.

Responsibilities

• Sort and send out reports and specimens.
• Generate and submit Monthly Billing Report for external parties.
• Check and submit Weekly Add-Test and Charges Listing.
• Track Capex/operating budget and staff training budget.
• Procure office supplies, lab equipment, and stationery to ensure smooth operation.
• Process invoice payments, staff claims, and other requests.
• Coordinate staff training activities and schedules.
• Scan, file, and retrieve blocks/slides; manage storage.
• Organise and coordinate meetings and events.

Skills

Administration

Customer service

Interpersonal skills

Team player

Under pressure

Education

Diploma

Job description

National University Hospital (NUH) invites applications for an administrative role within the department that manages specimen handling, billing processes, and client relations. You will act as the interface between the laboratory, external clients, and internal stakeholders to support financial performance and data integrity.

Key duties include compiling billing reports, coordinating procurement, organizing meetings, and ensuring smooth operation of office systems.