Senior Executive Assistant – Lab Ops & Stakeholder Support

National University Hospital; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

The National University Hospital (NUH) seeks a diligent administrator to support laboratory operations, client relations, and billing processes. You will interface between the laboratory, external clients, and internal stakeholders to contribute to financial performance and data integrity.

Join NUH to help manage reports, procurement, training coordination, and general office administration in a dynamic, patient-centred environment.

Qualifications

• At least a Diploma or higher and strong admin experience.
• Responsive, attentive and able to work under pressure.
• Customer service oriented with good IT and interpersonal skills.
• Good team player with strong communication.

Responsibilities

• Sort and send out reports and specimens.
• Handle billing related matters and post deposits.
• Generate and submit Monthly Billing Reports for external parties.
• Submit Weekly Add-Test and Charges Listings for external parties.
• Track lab budgets and staff training budgets.
• Procure office supplies, lab equipment, and consumables.
• Process invoices, staff claims, and miscellaneous requests.
• Coordinate training activities and staff schedules.
• Scan, file, and retrieve blocks and slides from storage.
• Organize and coordinate meetings and events.
• Liaise with pathologists and external stakeholders for services.
• Handle grossing, charging, and customer inquiries.
• Maintain filing systems and manage contracts.
• Compile information and statistics as required.
• Take on other projects as directed by Supervisor.

Skills

Customer Service

Interpersonal skills

Team player

IT skills

Education

Diploma or higher

Tools

Microsoft Office

Lab information systems

Job description

The National University Hospital (NUH) seeks a diligent administrator to support laboratory operations, client relations, and billing processes. You will interface between the laboratory, external clients, and internal stakeholders to contribute to financial performance and data integrity.

Join NUH to help manage reports, procurement, training coordination, and general office administration in a dynamic, patient-centred environment.