Senior Executive Assistant — Healthcare Funding & Governance

National University Health System; Singapore; On-site; SGD 52,000 - 86,000; Full time

Job summary

National University Hospital (NUH) in Singapore seeks a Senior Executive Assistant to support fund administration and patient financial assistance initiatives. You will balance compassionate patient service with rigorous governance, manage documentation and reporting, and coordinate with Medical Social Workers and staff.

Join NUH to contribute to education, training and research programmes while ensuring compliance and data integrity within a dynamic hospital setting.

Qualifications

• Diploma required in business administration, finance, social work or related field.
• Minimum 2 years of experience in financial administration, grants management, or fund administration.
• Experience in regulated environments with strict compliance requirements, preferably in healthcare, financial services, or government sectors. This includes understanding of audit processes, documentation requirements, and regulatory reporting.
• Experience with data analysis, statistical reporting, preparing reports and presentations.
• Experience in reviewing, developing, and implementing operational processes and procedures.

Responsibilities

• Receive, review, and process applications for financial assistance programmes.
• Verify supporting documents for completeness and accuracy to meet standards.
• Administer funding for staff education and training programmes.
• Establish and maintain effective working relationships with Medical Social Workers, healthcare professionals, administrative staff, and external stakeholders.
• Provide guidance to applicants, healthcare staff, and other stakeholders on fund eligibility criteria, application requirements, and procedural matters.
• Serve as the primary point of contact for fund-related enquiries and support.
• Assist in the preparation of comprehensive reports and documentation for half-yearly committee meetings; compile statistical data, financial summaries, and performance metrics.
• Maintain accurate records of fund disbursements, budget allocations, and expenditure patterns.
• Monitor fund utilisation against approved budgets and provide regular updates on financial status.
• Analyse fund performance data to identify trends, assess programme effectiveness, and recommend improvements to funding strategies and allocation methods.
• Ensure adherence to policies, regulatory requirements, and governance frameworks.
• Identify potential risks and mitigation strategies; provide necessary documentation and support for audits.
• Contribute to development and improvement of fund administration processes and guidelines.
• Any other duties or tasks as assigned by RO.

Skills

Financial administration

Grants management

Data analysis

Regulatory compliance

Education

Diploma in Business Administration/Finance/Social Work

Job description

National University Hospital (NUH) in Singapore seeks a Senior Executive Assistant to support fund administration and patient financial assistance initiatives. You will balance compassionate patient service with rigorous governance, manage documentation and reporting, and coordinate with Medical Social Workers and staff.

Join NUH to contribute to education, training and research programmes while ensuring compliance and data integrity within a dynamic hospital setting.