Executive Assistant: Clinic Operations & Data Support

National University Hospital; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

National University Hospital in Singapore seeks a detail‑oriented administrative assistant to support outpatient clinic operations. You will handle inventory checks, data entry, statistics preparation, and financial claim processing, while coordinating meetings and minutes.

You will assist with policies and audit requirements, oversee vendors during facilities work, and ensure the clinic remains orderly. Multi-tasking and teamwork are essential for success.

Qualifications

• Diploma in any discipline.
• Team player with strong interpersonal and communication skills.
• Good working attitude and initiative.
• Attention to detail and ability to meet deadlines.
• Flexible, adaptable and capable of multi-tasking.
• Healthcare experience is a plus.
• Proficiency in Microsoft Teams, Word, Excel, and PowerPoint is essential.

Responsibilities

• Administrative duties including inventory checking, data entry, assist in preparation of statistics / reports / presentations.
• Preparation of financial claims / purchase requisitions and orders.
• Meetings scheduling and minutes taking.
• Support the implementation of established operational policies, fee payment, and proper accounting procedures to meet programme and financial audit requirements.
• Assist the manager in day-to-day outpatient clinic operations, including overseeing vendors during facilities management / maintenance around the clinic (rostered Saturday maintenance).
• Maintaining the tidiness of the clinic.
• Transportation of boxes of clinic supplies.
• Any other duties as assigned by supervisor.

Skills

Teamwork

Interpersonal skills

Communication skills

Education

Diploma in any discipline

Tools

Microsoft Teams

Word

Excel

PowerPoint

Job description

National University Hospital in Singapore seeks a detail‑oriented administrative assistant to support outpatient clinic operations. You will handle inventory checks, data entry, statistics preparation, and financial claim processing, while coordinating meetings and minutes.

You will assist with policies and audit requirements, oversee vendors during facilities work, and ensure the clinic remains orderly. Multi-tasking and teamwork are essential for success.