(Senior) Executive Assistant / Associate Executivve, HEAL Programme

NUHS; Singapore; Vor Ort; SGD 42.000 - 65.000; Vollzeit

Zusammenfassung

National University Hospital in Singapore is seeking a (Senior) Executive Assistant / Associate Executive for the HEAL Programme. You will support Dietitians in planning, delivery, and enhancement of a community-based lifestyle intervention for primary school children, including educational content development, digital outreach, and programme implementation.

You will also support CFCH division in grants, procurement, events, and cross-programme coordination, contributing to child and maternal

Qualifikationen

• You have a recognised diploma in a related field.
• Experience supporting community or health promotion programmes is preferred.
• Interest or experience in education content development, health communication, digital media, or project coordination.
• Strong organisational and written/verbal communication skills.
• Comfortable engaging with children, parents, schools and vendors.
• Attention to detail and ability to manage multiple workstreams.

Aufgaben

• Support HEAL programme with content development and digital content production.
• Assist data collection, reporting, and preparation of programme materials.
• Coordinate with internal stakeholders, external designers, and vendors.
• Support CFCH divisional initiatives including procurement, grants, and events.
• Provide general administrative support for divisional meetings and projects.

Kenntnisse

Organisational skills

Communication

Stakeholder management

Planning & coordination

Child engagement

Ausbildung

Diploma in related field

Jobbeschreibung

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(Senior) Executive Assistant / Associate Executivve, HEAL Programme

Job ID: 10292

Job Function: Administration

Institution: National University Hospital

Overview:

You will support the Dietitians in the planning, delivery, and enhancement of the HEAL (Healthy Eating, Active Living) programme, a community-based lifestyle intervention for primary school children. This role will support development of the educational content, digital outreach to support service delivery, and programme implementation.

In addition, the role will support the Division of Community Family and Child Health (CFCH) in divisional initiatives, cross-programme coordination and shared functions that support the delivery of child and maternal health programmes.

Key Responsibilities:

HEAL Programme

• Support the development and production of educational materials and digital content by coordinating with internal stakeholders, external designers and vendors, and other partners.
• Assist in gathering insights from children, parents, and schools to inform content development and support programme improvement.
• Support Dietitians in the planning and delivery of HEAL programmes in schools and community settings, including logistics coordination and on-ground facilitation.
• Maintain programme records, databases (including on EPIC), and programme resources in accordance with programme requirements
• Assist with data collection, data entry and preparation of programme reports and presentations.

CFCH Divisional Support

• Support programme grant administration, including manpower tagging, budget tracking, claims processing, documentation, and record maintenance.
• Assist in monitoring grant utilisation and maintaining supporting documents required for reporting, audit, and compliance purposes.
• Support procurement activities, including obtaining quotations, raising purchase requests, tracking purchases, coordinating with vendors and reimbursement claims.
• Provide administrative support for divisional meetings, projects, workgroups, and events, including scheduling, documentation, and follow-up on action items.
• Assist in coordinating divisional initiatives and projects involving multiple stakeholders across departments and institutions.
• Perform other administrative and operational duties in support of divisional and programme priorities.

Job Requirements:

• Recognised diploma in related fields. Candidates with qualifications in Health Promotion, Communications, Healthcare Management, or related fields will be preferred.
• Experience supporting community or health promotion programme preferred.
• Experience or strong interest in educational content development, health communication, digital media, or creative project coordination.
• Good organisational, communication, and stakeholder management skills.
• Comfortable engaging and working with children, parents, schools, vendors.
• Strong attention to detail, with the ability to manage data, documentation, and multiple workstreams concurrently.
• Strong teamwork skills and the ability to work independently when required.
• Familiarity with digital tools, AI applications, or automation solutions will be an advantage.