Senior Executive Assistant

Citibank (Switzerland) AG; Singapore; On-site; Confidential; Full time

Job summary

Citi in Singapore is seeking a Senior Executive Assistant to support a C16 level manager and the department, handling correspondence, calendars, meetings, and travel arrangements. You will prepare meeting materials, assist with presentations and spreadsheets, manage expense reports, and guide junior staff while safeguarding compliance and risk controls.

The role requires meticulous attention to detail, initiative, and the ability to work under pressure in a fast-paced financial services

Qualifications

• Previous office administration experience preferably within a large financial services organization.
• Highly proficient in Microsoft Office.
• Clear and concise written and verbal communication.
• Ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Responsibilities

• Manage day-to-day calendars and appointment scheduling for senior management.
• Coordinate meetings, conferences, and conference calls.
• Arrange travel and prepare travel itineraries.
• Prepare and review materials for meetings and prepare presentations.
• Process expense reports and manage invoices.
• Coach and guide administrative staff as needed.
• Maintain compliance and manage risk in daily activities.

Skills

Office administration

Microsoft Office

Communication skills

Calendar management

Attention to detail

Self-motivation

Education

Bachelor's degree

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and processes invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

• Bachelor's/University degree or equivalent experience

Job Family Group

• Business Strategy, Management & Administration

Job Family

• Administrative Support

Time Type

• Full time

Most Relevant Skills Please see the requirements listed above.

Other Relevant Skills For complementary skills, please see above and/or contact the recruiter.

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.