Senior Executive Assistant to C-Suite – Finance

Citigroup Inc.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

Citigroup Inc. in Singapore is seeking a Senior Executive Assistant to provide support to senior management by managing calendars, arranging meetings, and making travel arrangements. The ideal candidate will have previous administration experience in the financial services sector and be proficient in Microsoft Office.

This full-time role requires detail orientation and excellent communication skills. Applicants should hold a Bachelor's degree or equivalent experience and demonstrate the ability to thrive in a dynamic environment.

Qualifications

• Previous office administration experience within a large financial services organization.
• Highly proficient in Microsoft Office suite.
• Clear and concise written and verbal communication skills.

Responsibilities

• Directly supports a C16 level manager with a regional oversight.
• Manages day-to-day calendar(s) of senior management.
• Coordinates travel arrangements and prepares schedules.

Skills

Microsoft Office

Written and verbal communication

Office administration

Detail oriented

Education

Bachelor's degree or equivalent

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports a C16 level manager with a regional oversight/responsibility and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of C-suite and executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

------------------------------------------------------

Job Family Group:

Business Strategy, Management & Administration

------------------------------------------------------

Job Family:

Administrative Support

------------------------------------------------------

Time Type:

Full time

------------------------------------------------------

Most Relevant Skills

Please see the requirements listed above.

------------------------------------------------------

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

------------------------------------------------------

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View Citi’s EEO Policy Statement and the Know Your Rights poster.