Senior Executive Assistant

Citigroup Inc.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Citigroup Inc. in Singapore is seeking a Senior Executive Assistant to support a C16 level manager and a busy department. You will manage calendars, coordinate meetings, and prepare materials while arranging international and domestic travel.

The role requires excellence in written and spoken communication, strong organizational skills, and the ability to learn new systems quickly in a fast-paced financial services environment.

Qualifications

• Office experience in a large/complex financial services setting preferred.
• Excellent written and verbal communication, with strong computer literacy.
• Proven ability to learn new systems quickly and work independently.

Responsibilities

• Supports a C16 level manager and department with calendar management.
• Coordinates conferences, meetings, receptions and conference calls.
• Drafts and reviews materials for meetings and presentations.
• Arranges travel and prepares travel schedules and agendas.
• Manages expense reports using the Travel and Entertainment system.
• Orders supplies and processes invoices via Procure to Pay.
• Trains and guides junior administrative staff as needed.
• Ensures risk awareness and compliance in daily decisions.

Skills

Communication skills

Attention to detail

Self-motivated

Learn quickly

Office administration

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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