Senior Executive Assistant

AIRWALLEX (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

AIRWALLEX (SINGAPORE) PTE. LTD. is seeking an Executive & Personal Assistant to support the Chief Revenue Officer. You will manage complex calendars, coordinate internal and external meetings, and handle travel, expenses, and vendor relations for the executive and family.

You will thrive in a fast-paced startup environment, bringing exceptional organization, strong English communication, and discreet handling of confidential information to the role.

Qualifications

• Degree holder with 6+ years of PA/EA experience supporting C-suite executives.
• Discretion with confidential matters and a calm demeanor in a fast-paced startup.
• Proficiency with Slack, Google Suite, Zoom and common productivity tools.

Responsibilities

• Manage extensive executive and personal calendars across multiple time zones.
• Act as primary contact for internal/external stakeholders for the CRO.
• Coordinate meetings, agendas, minutes, venues and tech setup.
• Arrange travel, flights, hotels, transfers and visas for executive/family.
• Handle business/personal expenses, invoicing and reimbursements.
• Oversee household ops, vendor and housekeeper coordination.
• Schedule reservations, meals and appointments for executive and family.
• Support in preparing documents and presentations; assist in private venture fund activities.

Skills

Calendar management

Stakeholder liaison

Executive support

Travel coordination

Expense management

Vendor management

Document preparation

Presentations

Written and verbal English

Time-zone coordination

Education

Bachelor's degree

Tools

Slack

Google Suite

Confluence

Zoom

WeChat

WhatsApp

MS Word

Excel

PowerPoint

Job description

About the Team

As an Executive & Personal Assistant you will act as the trusted liaison with the Chief Revenue Officer's ( CRO ) internal/external stakeholders and teams, you will work to ensure that he is able to focus on priority work by leveraging your exceptional organisation, communication, and administrative skills to triage and prioritise incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast-paced environment with variety in your work then this role is for you.

Responsibilities:

• Extensive business and personal calendar management for the executive cross multiple time zones
• Acting as the point of contact for internal/external stakeholders requiring time and or action from the executive
• Proactively coordinating internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.
• Travel arrangements for executive and family including but not limited to flight & hotel bookings, transfers, itinerary planning, visa coordination, and other local requirements
• Manage business expenses, personal invoices, bill payment and insurance reimbursements
• Manage household operations, such as vendor management, housekeeper coordination, etc.
• Coordinate reservations, meal, and appointments for executive and family
• Complete day-to-day errands and situational requests
• Coordinate logistics required for personal events, appearances, or activities
• Manage administrative duties for executive's private venture fund
• Assistance in preparing documents and presentations

Who you are

We're looking for people who meet the minimum qualifications for this role. The preferred qualifications are great to have, but are not mandatory.

Minimum qualifications:

• Degree holder with at least 6+ years of PA/EA experience, serving Chief Revenue Officer
• Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters
• A calm demeanor
• Appetite for new challenges and opportunities
• Comfortable with all forms of start-up 'start up' technologies including and not limited to Slack, Google Suite, Confluence, Zoom, Wechat, Whatsapp
• Proficiency in MS Word, Excel, PowerPoint
• Exceptional communication in verbal and written English.