SENIOR EXECUTIVE, ADMIN - DIGITAL SERVICES & TECHNOLOGY OFFICE

Government Technology Agency (GovTech); Singapore; On-site; SGD 4,200 - 6,400; Full time

Job summary

GovTech, a key agency of the Singapore Public Service, invites applications for a Senior Executive, Admin on a 2-year contract in the Digital Services & Technology Office. You will oversee asset management, procurement, and general office administration, ensuring compliance with policies and timely reporting.

The role requires experience in fixed assets and admin/procurement, strong communication in English, and proficiency with MS Office, SharePoint, and OneDrive.

Qualifications

• Experience in fixed assets management and annual physical verification.
• Admin and procurement experience in education sector is a plus.
• Strong team player with initiative to improve processes.
• Meticulous with ability to multi-task and meet deadlines.
• Good English communication skills; IT savvy with willingness to innovate.

Responsibilities

• Manage assets per policies and procedures, including physical verification and asset write-off.
• Lead the annual Asset Physical Verification Exercise.
• Review bi-annual asset disposal exercises.
• Manage procurement approvals for SVP and related purchases.
• Maintain Master Procurement Records and PO details.
• Support data collation for internal/ external returns to Finance and agencies.
• Review and improve internal procurement and admin processes.
• Cover general office administration during colleagues' absence.

Skills

Fixed assets management

Procurement administration

MS Office (Excel, Word, Outlook)

SharePoint & OneDrive

Tools

Excel

Word

Outlook

SharePoint

OneDrive

Job description

[What the role is]

This is a 2-year contract for an Senior Executive, Admin position with the Digital Services & Technology Office.

[What you will be working on]

• Manage Assets in accordance with FIN's policies and procedures, e.g. annual Physical Verification Exercise, Low-Value Asset Declaration, Write-off and Disposal of Assets, AUC conversion to Fixed Assets in the system
• Lead the annual Asset Physical Verification Exercise
• Review and oversee the bi-annual asset disposal exercises.
• Manage procurement approval for AOR, QAA, Variation & Small Value Purchases (SVP)
• Manage Master Procurement Records/CC Portal, email-in of SVP, direct billing, Purchase Order (PO) Details
• Assist with collation of data for internal and external returns to Finance Office and other government agencies.
• Review and implement improvement to internal procurement and administrative processes
• Assist with General Office Administration as a Covering Officer during colleague's absence.

[What we are looking for]

• Experience in fixed assets management and annual physical verification exercise
• Experience in admin and procurement in Schools / Admin Departments in Institutes of Higher Learning is an advantage
• Effective team player who can collaborate and complete tasks efficiently as a team
• Initiative to work on improvements to own job areas as well as contribute actively to the Team’s overall performance
• Meticulous, strong admin skills, able to multi-task and complete tasks assigned with a sense of urgency
• Good spoken and written English and communication skills is a must
• Proficient in MS Office (Excel, Word, Outlook), SharePoint, and OneDrive
• IT savvy with prior experience in automation and a drive for innovation and continuous improvement initiatives to enhance operational efficiency
• Proficiency in the use of AI tools is a plus
• Able to work with different stakeholders within Department especially with Finance Office.
• Eager to learn and grow with Digital Services & Technology Office

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore. Log on and take your first step towards a career that matters!