SENIOR EXECUTIVE, ADMIN - DIGITAL SERVICES & TECHNOLOGY OFFICE

Ngee Ann Polytechnic; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Ngee Ann Polytechnic in Singapore is seeking a Senior Executive, Admin for a 2-year contract under the Digital Services & Technology Office. You will oversee asset management, procurement approvals, and core admin processes while supporting Finance and government reporting.

The role requires meticulous multi-tasking and strong English communication. You will lead annual asset verifications, coordinate asset disposal and master records, and collaborate with multiple stakeholders to enhance

Qualifications

• Experience in fixed assets administration and asset verification processes.
• Admin and procurement exposure in educational institutions is a plus.
• Strong communication and teamwork abilities.
• Proactive mindset to improve processes and drive efficiency.
• Meticulous, able to multi-task with urgency.
• Proficient English written and spoken; IT familiarity required.

Responsibilities

• Manage assets per FIN policies: physical verification, write-offs, and disposal.
• Lead annual asset verification and oversee bi-annual disposal exercises.
• Handle procurement approvals for SVP, SVP, and related purchases.
• Maintain Master Procurement Records/CC Portal and PO details.
• Collate data for returns to Finance and government agencies.
• Suggest improvements to procurement and admin processes.
• Cover general office administration during colleagues’ absence.

Skills

Asset management

Admin & procurement

MS Office

SharePoint

OneDrive

AI tools

Collaboration

Tools

Microsoft Office Suite

SharePoint

OneDrive

AI tools

Job description

[What the role is]

This is a 2-year contract for an Senior Executive, Admin position with the Digital Services & Technology Office.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

• Manage Assets in accordance with FIN’s policies and procedures, e.g. annual Physical Verification Exercise, Low-Value Asset Declaration, Write-off and Disposal of Assets, AUC conversion to Fixed Assets in the system
• Lead the annual Asset Physical Verification Exercise.
• Review and oversee the bi-annual asset disposal exercises.
• Manage procurement approval for AOR, QAA, Variation & Small Value Purchases (SVP)
• Manage Master Procurement Records/CC Portal, email-in of SVP, direct billing, Purchase Order (PO) Details
• Assist with collation of data for internal and external returns to Finance Office and other government agencies.
• Review and implement improvement to internal procurement and administrative processes
• Assist with General Office Administration as a Covering Officer during colleague’s absence.

[What we are looking for]

• Experience in fixed assets management and annual physical verification exercise
• Experience in admin and procurement in Schools / Admin Departments in Institutes of Higher Learning is an advantage
• Effective team player who can collaborate and complete tasks efficiently as a team
• Initiative to work on improvements to own job areas as well as contribute actively to the Team’s overall performance
• Meticulous, strong admin skills, able to multi-task and complete tasks assigned with a sense of urgency
• Good spoken and written English and communication skills is a must
• Proficient in MS Office (Excel, Word, Outlook), SharePoint, and OneDrive
• IT savvy with prior experience in automation and a drive for innovation and continuous improvement initiatives to enhance operational efficiency
• Proficiency in the use of AI tools is a plus
• Able to work with different stakeholders within Department especially with Finance Office.
• Eager to learn and grow with Digital Services & Technology Office