Senior Executive, Admin - Digital Services & Technology Office

sggovterp; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

sggovterp is seeking a Senior Executive, Admin on a 2-year contract in Singapore. The role focuses on fixed assets, procurement and admin processes to support the Digital Services & Technology Office.

You will lead asset verification, manage procurement approvals, and drive efficiency improvements while collaborating with Finance and other departments. Strong MS Office skills and English communication are essential.

Qualifications

• Experience in fixed assets management and annual physical verification.
• Experience in admin and procurement in Schools/Admin Departments in Institutes of Higher Learning is an advantage.
• Ability to work effectively in a team and drive improvements.
• Meticulous, able to multi-task and meet deadlines with urgency.
• Strong written and spoken English communication skills.
• Proficient in MS Office, SharePoint and OneDrive.
• Proactive mindset for automation, innovation and efficiency improvements.

Responsibilities

• Manage assets in line with FIN policies and procedures, incl. annual verification and write-offs.
• Lead the annual Asset Physical Verification Exercise and bi-annual disposals.
• Oversee procurement approvals for SVP, AOR, QAA and small purchases.
• Maintain Master Procurement Records and PO details; manage SVP emails.
• Coordinate data collation for returns to Finance and government agencies.
• Review processes and implement admin and procurement improvements.
• Assist as Covering Officer for General Office Admin during absences.

Skills

Fixed assets management

Team collaboration

Multi-tasking

English communication

MS Office

Procurement coordination

Process improvement

Tools

SharePoint

OneDrive

Microsoft Office Suite

AI tools awareness

Job description

What the role is

This is a 2-year contract for an Senior Executive, Admin position with the Digital Services & Technology Office.

What you will be working on

• Manage Assets in accordance with FIN's policies and procedures, e.g. annual Physical Verification Exercise, Low-Value Asset Declaration, Write-off and Disposal of Assets, AUC conversion to Fixed Assets in the system
• Lead the annual Asset Physical Verification Exercise.
• Review and oversee the bi-annual asset disposal exercises.
• Manage procurement approval for AOR, QAA, Variation & Small Value Purchases (SVP)
• Manage Master Procurement Records/CC Portal, email-in of SVP, direct billing, Purchase Order (PO) Details
• Assist with collation of data for internal and external returns to Finance Office and other government agencies.
• Review and implement improvement to internal procurement and administrative processes
• Assist with General Office Administration as a Covering Officer during colleague's absence.

What we are looking for

• Experience in fixed assets management and annual physical verification exercise
• Experience in admin and procurement in Schools / Admin Departments in Institutes of Higher Learning is an advantage
• Effective team player who can collaborate and complete tasks efficiently as a team
• Initiative to work on improvements to own job areas as well as contribute actively to the Team's overall performance
• Meticulous, strong admin skills, able to multi-task and complete tasks assigned with a sense of urgency
• Good spoken and written English and communication skills is a must
• Proficient in MS Office (Excel, Word, Outlook), SharePoint, and OneDrive
• IT savvy with prior experience in automation and a drive for innovation and continuous improvement initiatives to enhance operational efficiency
• Proficiency in the use of AI tools is a plus
• Able to work with different stakeholders within Department especially with Finance Office.
• Eager to learn and grow with Digital Services & Technology Office