Senior Corporate Secretarial Associate
GROF SERVICES PTE. LTD.
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Benefits offered by this job
Job summary
GROF SERVICES PTE. LTD. is seeking a diligent corporate secretarial assistant to support directors and clients in Singapore. You will handle secretarial matters, maintain records, and assist with AGM documentation and regulatory filings.
The role requires initiative, organization, and strong communication with stakeholders. Flexible work arrangements and professional development opportunities are offered.
Qualifications
- SAICSA qualification advantageous.
- Self-motivated and able to work with minimal supervision.
- Positive working attitude with a team player.
- Detail oriented and able to work well under pressure.
- Good communication with stakeholders (verbal and written).
- Organized, deadline oriented with good time management.
Responsibilities
- Assist in performing secretarial duties: resolutions, registers, minutes books, incorporations, employment passes, bank signatories.
- Assist in drafting and updating corporate secretarial precedents.
- Prepare AGM documents.
- Update statutory records and minutes books.
- E-filing returns, resolutions and annual returns with ACRA.
- Provide administrative and operational support to the assigned team.
- Maintain statutory and corporate records per Companies Act.
- Customer due diligence (on-boarding and ongoing monitoring).
- Prepare resolutions, minutes of meetings and ancillary documents.
- Other corporate or ad-hoc duties as required.
Skills
Education
Job description
About Us
Founded with a vision to enable small business growth, Grof leverages technology and digital innovation to simplify all company administration. From incorporation and compliance to accounting and payroll—Grof is an all-in-one business solution, enabling entrepreneurs and business owners to focus on what they do best.
Having grown exponentially, we are looking for highly motivated and independent individuals to join our diverse team. If you crave continual growth and flexibility to innovate and learn.
1. Own Your Work — At Grof, we believe in the power of owning our work. It means taking pride in our accomplishments, no matter how big or small, and recognising that our efforts contribute to the success of the team and the organization as a whole.
2. Stronger as A Team — At Grof, we encourage each team member to contribute their unique talents, experiences, and knowledge to achieve our collective goals. By helping one another, sharing insights, and leveraging our combined strengths, we create a harmonious and dynamic work environment. Together as a cohesive team, we achieve remarkable outcomes and overcome challenges that would be insurmountable as individuals.
3. Grow 1% each day — At Grof, we believe in the power of continuous improvement and the transformative effect of small, consistent steps forward. By dedicating ourselves to learning something new every day, we cultivate a growth mindset and stay adaptable in an ever-evolving world.
4. Dare to Try — At Grof, we take calculated risks and pursue new opportunities. By daring to try, we foster a culture of innovation, resilience, and growth. We encourage our team members to run towards challenges, embrace a mindset of continuous learning, and persevere even in the face of setbacks.
- Assist in performing all secretarial duties (including preparing/ arranging of directors’ and shareholders’ resolutions for on-going corporate secretarial matters for clients, maintenance of registers and minutes books, liaising with corporate secretarial agent on company incorporation, application of employment passes, opening bank accounts and change of signatories, etc. etc.)
- Assisting in drafting and updating database of corporate secretarial precedents.
- Preparation of annual general meeting documents
- Updating the statutory records and minutes book of companies
- E-filing of various returns, resolutions and annual return with ACRA.
- Providing administrative and operational support to the assigned team
- Update and maintain statutory and corporate records required by Companies Act
- Customer due diligence (on-boarding and on-going monitoring)
- Prepare resolutions, minutes of meetings and ancillary documents
- Other corporate or ad-hoc duties as required.
- Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous.
- Self-motivated, independent and able to work with minimal supervision
- Positive working attitude with strong initiatives and a team player
- Detailed oriented and able to work well under pressure
- Good team player and able to communicate (verbally and written) well with all stakeholders
- Organized, meticulous, deadline oriented with good time management skills
- Proficient in Microsoft Word and Excel
- Tech Savy
Core Skill Set that’s applied to Sprout Employees
Hard Skills will be dependent on the JD/Job Roles
- Get access to the latest industry tools and technology to help you do your best work—efficiently and effectively.
- Collaborate with a vibrant and international team that values different perspectives and shared success.
- Receive a remuneration package that reflects your experience, value, and performance.
- Take your career to the next level with structured development plans and promotion pathways.
- From workshops to courses, we invest in your growth every step of the way.
- Includes flexi benefit that can be used for well being.
- Your hard work pays off—with annual reviews and rewards that recognize your impact.
- Know great talent? Earn rewards by helping us grow our amazing team.
- Work alongside driven individuals who are experts in their fields—and love what they do.
The company prefers candidates to use their own laptop. To ensure smooth performance across multiple tools and platforms, the device should be high-performance and capable of handling multitasking efficiently. A monthly BYOD allowance will be provided to support this arrangement.
Job Types: Full-time, Permanent
- Additional leave
- Flexible schedule
- Professional development
- Work from home
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