Assistant Manager/Manager, Corporate Secretarial Services

SmartRecruiters, Inc.; Singapore; On-site; SGD 90,000 - 140,000; Full time

Benefits offered by this job

Remuneration and pension

Wellbeing benefits

Annual leave 25 days

Parental leave

Flexible working

Job summary

SmartRecruiters, Inc. in Singapore is seeking an experienced Corporate Secretarial professional to manage all secretarial services for fund structures such as VCCs, LPs and SPVs, ensuring regulatory compliance.

You will lead incorporations, registrations, and board processes, provide governance and onboarding support, and act as the main client contact while coordinating with auditors and counsel. A minimum of 5 years’ experience and an ICSA qualification are preferred.

Qualifications

• 5 years of corporate secretarial experience, with funds and SPVs.
• ICSA qualification or equivalent preferred.
• Knowledge of the Singapore Companies Act and the VCC Act.
• Able to work independently and in a fast-paced team.
• Strong written and verbal communication, with ability to meet multiple deadlines.

Responsibilities

• Manage full spectrum of corporate secretarial services for fund structures (VCCs, LPs, SPVs) and other entities.
• Handle incorporations, branch registrations, statutory filings with ACRA, and maintenance of registers.
• Coordinate, organise, and conduct board and shareholder meetings, preparing agendas and minutes.

Skills

Attention to detail

Written communication

Verbal communication

Time management

Education

Business Administration degree

Law degree

ICSA qualification

Job description

• Full-time
• Department: Client Services
• Type of Hire: Permanent

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people.Operating as trusted partners to our clients,we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities.

Job Description

What you’ll do

• You’ll manage the full spectrum of corporate secretarial services for fund structures (including VCCs, LPs, and SPVs) and other corporate entities, ensuring compliance with statutory and regulatory requirements.
• You’ll handle company incorporations, branch registrations, statutory filings with ACRA, and the maintenance of statutory registers, minute books, and corporate records.
• You’ll coordinate, organize, and conduct board and shareholder meetings, preparing agendas, resolutions, and accurate meeting minutes in a timely manner.
• You’ll provide corporate governance, compliance, and regulatory advisory support, while serving as the primary point of contact for assigned clients and supporting client onboarding activities.
• You’ll liaise with clients, auditors, legal counsel, tax advisors, and regulatory authorities, while reviewing the work of junior team members and providing guidance and mentorship.

What we offer

• Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Wellbeing: additional social benefits such as private health and dental cover, life assurance and etc
• Annual leave: our employees are entitled to 25 days paid leave plus all statutory public holidays
• Maternity and paternity leave, education leave and etc
• Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements.

Qualifications

About you

Qualifications

• You hold a degree in Business Administration, Law, or a related discipline, and an ICSA qualification (or equivalent) is preferred.
• You have at least 5 years of corporate secretarial experience, with strong exposure to funds and special purpose vehicles (SPVs).
• You are conversant with the Singapore Companies Act and the Variable Capital Companies (VCC) Act, with a solid understanding of regulatory and compliance requirements.
• You can work independently with minimal supervision and collaborate effectively within a fast-paced team environment.
• You are detail-oriented, accountable, and proactive, with excellent written and verbal communication skills and the ability to manage multiple deadlines.

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our6,500+ employees - from 94 nationalities, across 24 countries- to each achieve their potential.Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.