Senior Administrative Specialist

MEXC Group; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

MEXC Group is seeking a proactive Office Administrator to oversee daily office operations, facilities, and procurement. You will support onboarding/offboarding, coordinate maintenance, and manage records with a focus on efficiency and confidentiality.

The role requires a Bachelor's degree in a related field and 3–5 years of administration experience. You will collaborate with HR, Finance, IT, and vendors in a fast-paced, international environment and help maintain a high standard of workplace

Qualifications

• Bachelor’s degree or above in Business Administration, Management, Human Resources, or a related field.
• Strong organizational and coordination skills with the ability to manage multiple tasks and priorities.

Responsibilities

• Manage daily office administration, including office facilities, supplies, equipment, vendor coordination, and general workplace operations.
• Coordinate office-related matters such as maintenance, repairs, access management, meeting rooms, and workspace arrangements to ensure smooth day-to-day operations.
• Support employee onboarding and offboarding, including workstation preparation, access arrangements, office introductions, and administrative documentation.
• Manage administrative procurement, including sourcing suppliers, requesting quotations, placing orders, tracking expenses, and maintaining vendor relationships.
• Organize business meetings, company events, team activities, travel arrangements, and other internal administrative activities when required.
• Maintain accurate administrative records, contracts, invoices, and other relevant documentation while ensuring proper filing and confidentiality.
• Coordinate with HR, Finance, IT, and other internal teams to support employee requests and resolve administrative issues efficiently.
• Assist with local office compliance and administrative requirements, including liaison with building management, service providers, and relevant external parties.
• Monitor office-related budgets and expenses, prepare regular expense reports, and identify opportunities to improve cost efficiency.
• Provide general administrative support to management and employees, handling ad-hoc tasks and projects as required.

Skills

Organizational skills

Coordination

Communication

MS Office / Google Workspace

Education

Bachelor’s degree or above in Business Admin/Management/HR

Job description

Founded in 2018, MEXC is a global cryptocurrency exchange serving millions of users worldwide. We are committed to building a secure, efficient, and accessible platform for digital asset trading.

MEXC is known for offering some of the lowest trading fees in the market, deep liquidity across a wide range of assets, and fast access to trending tokens. Our platform provides a comprehensive suite of services including spot trading, derivatives, staking, and other digital asset products designed for both retail and institutional users.Built on high-performance infrastructure and a user-first philosophy, MEXC delivers fast execution, strong market depth, and a seamless trading experience for global users.

At MEXC, we believe the best platforms are built through constant improvement and open collaboration. We value direct communication, practical thinking, and individuals who take ownership of their ideas. Teams are encouraged to share insights, challenge assumptions, and contribute to how the platform evolves.

As the digital asset industry continues to evolve, we remain focused on innovation, transparency, and global expansion while building a trusted platform for the next generation of financial technology.

Key Responsibilities

• Manage daily office administration, including office facilities, supplies, equipment, vendor coordination, and general workplace operations.
• Coordinate office-related matters such as maintenance, repairs, access management, meeting rooms, and workspace arrangements to ensure smooth day-to-day operations.
• Support employee onboarding and offboarding, including workstation preparation, access arrangements, office introductions, and administrative documentation.
• Manage administrative procurement, including sourcing suppliers, requesting quotations, placing orders, tracking expenses, and maintaining vendor relationships.
• Organize business meetings, company events, team activities, travel arrangements, and other internal administrative activities when required.
• Maintain accurate administrative records, contracts, invoices, and other relevant documentation while ensuring proper filing and confidentiality.
• Coordinate with HR, Finance, IT, and other internal teams to support employee requests and resolve administrative issues efficiently.
• Assist with local office compliance and administrative requirements, including liaison with building management, service providers, and relevant external parties.
• Monitor office-related budgets and expenses, prepare regular expense reports, and identify opportunities to improve cost efficiency.
• Provide general administrative support to management and employees, handling ad-hoc tasks and projects as required.

Requirements

• Bachelor’s degree or above in Business Administration, Management, Human Resources, or a related field.
• 3-5 years of experience in office administration, workplace operations, or a similar administrative role.
• Strong organizational and coordination skills, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to work effectively with employees, management, vendors, and external partners.
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• Strong attention to detail, ownership, and problem-solving skills.
• Proficient in Microsoft Office / Google Workspace and other common administrative tools.
• Comfortable working in a fast-paced, international, and dynamic environment.
• Previous experience in a technology, fintech, cryptocurrency, or other multinational company is preferred.
• Good command of English. Mandarin Chinese is a plus, especially for communication with regional teams.

Why Join Us

At MEXC, we believe people do their best work when they are trusted with real responsibility and given the freedom to grow.

• Ownership & Initiative - We encourage individuals to take initiative, lead projects, and contribute ideas that help shape how we build and improve the platform.
• Learning Culture - We regularly organize internal training programs, knowledge-sharing sessions, and learning initiatives where team members can both develop new skills and share their expertise with others.
• Ideas That Matter - New ideas are welcomed and discussed openly. Team members have a real voice in shaping which proposals move forward, and meaningful contributions are recognized and rewarded.
• Room to Grow - As a rapidly expanding global exchange, roles evolve quickly and individuals often have opportunities to expand their scope and take on greater responsibilities.
• Global Collaboration - Work with colleagues across different regions and cultures while contributing to a platform used by millions of users worldwide.