Senior Administrative & Ops Associate, Transplant Centre

SingHealth; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

SingHealth Duke-NUS Transplant Centre (SDTC) seeks a Senior Associate to provide comprehensive administrative and operational support to the Head, Directors and Managers. This hands-on role covers secretarial duties, meeting management, financial administration, and logistics across the centre.

You will coordinate calendars, meetings, travel, and training, while also handling inboxes, vendor liaison, and procurement documentation to ensure smooth centre operations.

Qualifications

• GCE N Level or equivalent qualification with at least 2 years of relevant administrative experience.
• Prior healthcare experience is an advantage.
• Strong verbal and written communication skills.
• Good organising and coordinating skills, with the ability to work well under tight deadlines.
• Self-motivated and a collaborative team player.

Responsibilities

• Manage the department's common inbox and coordinate email announcements.
• Liaise with vendors for equipment maintenance and monitor office supplies.
• Coordinate meeting logistics for Head, Advisors, and Directors, including room bookings and catering; prepare materials and minutes.
• Track action items and assist with travel and training documentation for overseas trips and conferences.
• Process routine claims, reimbursements, payments, and assist with procurement documentation.

Skills

Verbal communication

Written communication

Organizational skills

Coordination

Teamwork

Healthcare experience

Education

GCE N Level or equivalent

Job description

SingHealth Duke-NUS Transplant Centre (SDTC) seeks a Senior Associate to provide comprehensive administrative and operational support to the Head, Directors and Managers. This hands-on role covers secretarial duties, meeting management, financial administration, and logistics across the centre.

You will coordinate calendars, meetings, travel, and training, while also handling inboxes, vendor liaison, and procurement documentation to ensure smooth centre operations.