Senior Administrative Executive - Operations & Facilities

Weichai Singapore Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Weichai Singapore Pte Ltd is seeking an Administrative Executive to support the smooth operation of the office. The role covers office and facilities management, travel arrangements, procurement, and administrative support for senior management.

The successful candidate will manage confidential matters with discretion, coordinate vendors, and provide day-to-day executive assistance. A degree or diploma in business-related fields and 2–3 years of relevant experience are preferred.

Qualifications

• Bachelor's degree or Diploma in a related field preferred.
• 2–3 years in office administration, facilities management or similar role.
• Experience supporting senior management and handling confidential information.
• Strong organizational, time-management and communication skills.

Responsibilities

• Oversee daily office and facilities operations to keep the office well-maintained and fully operational.
• Coordinate travel arrangements, itineraries and related documents for employees and senior management.
• Manage procurement, pantry supplies and office inventory; liaise with suppliers.
• Provide day-to-day administrative support to the management team and handle confidential documents with discretion.
• Coordinate vendor services, invoicing and service scheduling to ensure timely delivery.
• Support corporate mobile and communications administration as needed.
• Organize company events and executive meetings; prepare meeting minutes as required.

Skills

Office administration

Facilities management

Travel arrangements

Procurement

Administrative support

Confidential matters

Vendor management

Communication skills

Education

Bachelor's degree or Diploma in Business Administration / related field

Tools

Microsoft Office

Job description

Weichai Singapore Pte Ltd is seeking an Administrative Executive to support the smooth operation of the office. The role covers office and facilities management, travel arrangements, procurement, and administrative support for senior management.

The successful candidate will manage confidential matters with discretion, coordinate vendors, and provide day-to-day executive assistance. A degree or diploma in business-related fields and 2–3 years of relevant experience are preferred.