Secretary (Senior Management Office)

Public Service Division; Singapore; On-site; SGD 48,000 - 68,000; Full time

Job summary

Public Service Division is seeking an Executive Assistant to provide high-level administrative and secretarial support to the senior management team. The role covers executive support, office management, and events/administrative tasks to ensure governance activities run smoothly.

You will handle meetings, calendars, travel arrangements, confidential documentation, and office operations while coordinating with other Secretaries and supporting governance-related processes in a professional,

Qualifications

• Prior experience in secretarial or administrative support roles is preferred.
• Strong organizational, time-management skills and stakeholder management skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office and scheduling tools.

Responsibilities

• Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel.
• Handle first level enquiries from public, colleagues, students and parents.
• Handle confidential correspondence and documentation.
• Oversee the office space for the Senior Management team, ensuring cleanliness and operational readiness of equipment and facilities.
• Oversee day-to-day office operations to ensure a smooth and efficient work environment, including asset management and budgets.
• Works as a team with other Secretaries and cover each other's duties when required.
• Assist in organizing Senior Management related events (e.g. lunches & visits).
• Support claims and asset-related matters for the Senior Management team.
• Maintain accurate records and ensure compliance with organizational policies.
• Manage administrative load and delegate tasks as needed.

Skills

Organizational skills

Time-management

Stakeholder management

Discretion

Tools

Microsoft Office

Scheduling tools

Job description

[What the role is]

Provide high-level administrative and secretarial support to the senior management team, ensuring smooth operations and coordination of governance-related activities.

[What you will be working on]

Executive Support

• Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel.


• Handle first level enquiries from public, colleagues, students and parents.


• Handle confidential correspondence and documentation.

Office Management

• Oversee the office space for the Senior Management team, ensuring cleanliness and operational readiness of equipment and facilities.


• Oversee day-to-day office operations to ensure a smooth and efficient work environment, including asset management and budgets.


• Works as a team with other Secretaries and cover each other's duties when required.

Events & Administrative Support

• Assist in organizing Senior Management related events (e.g. lunches & visits).


• Support claims and asset-related matters for the Senior Management team.


• Maintain accurate records and ensure compliance with organizational policies.


• Manage administrative load and delegate tasks as needed.

[What we are looking for]

• Prior experience in secretarial or administrative support roles is preferred.


• Strong organizational, time-management skills and stakeholder management skills.


• High level of discretion and ability to handle confidential information.


• Proficiency in Microsoft Office and scheduling tools.