Secretary (Senior Management Office)

Nanyang Polytechnic; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

Nanyang Polytechnic in Singapore is seeking an experienced executive assistant to provide high-level administrative and secretarial support to the senior management team. You will manage calendars, arrange travel, coordinate governance activities and handle confidential correspondence.

The role requires strong organizational and time-management abilities, excellent discretion, and proficiency in Microsoft Office and scheduling tools.

Qualifications

• Experience in secretarial or administrative support roles preferred.
• Strong organizational and time-management skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office and scheduling tools.

Responsibilities

• Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel.
• Handle first level enquiries from public, colleagues, students and parents.
• Handle confidential correspondence and documentation.

Skills

Secretarial support

Organizational skills

Discretion

Microsoft Office

Tools

Microsoft Outlook

Calendar tools

Job description

[What the role is]

Provide high-level administrative and secretarial support to the senior management team, ensuring smooth operations and coordination of governance-related activities.

[What you will be working on]

Executive Support

• Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel.
• Handle first level enquiries from public, colleagues, students and parents.
• Handle confidential correspondence and documentation.

Office Management

• Oversee the office space for the Senior Management team, ensuring cleanliness and operational readiness of equipment and facilities.
• Oversee day-to-day office operations to ensure a smooth and efficient work environment, including asset management and budgets.
• Works as a team with other Secretaries and cover each other’s duties when required.

Events & Administrative Support

• Assist in organizing Senior Management related events (e.g. lunches & visits).
• Support claims and asset-related matters for the Senior Management team.
• Maintain accurate records and ensure compliance with organizational policies.
• Manage administrative load and delegate tasks as needed.

[What we are looking for]

• Prior experience in secretarial or administrative support roles is preferred.
• Strong organizational, time-management skills and stakeholder management skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office and scheduling tools.