Secretariat (Permanent Part-Time)

METHODIST CHURCH IN SINGAPORE - GENERAL CONFERENCE; Singapore; On-site; SGD 25,000 - 36,000; Part time

Job summary

The Methodist Church in Singapore is seeking a dependable Permanent Part-Time Secretariat to provide secretariat and administrative support to the Discipline Revision Commission (DRC). You will coordinate meetings, prepare important documents, and assist in the revision and publication of The Book of Discipline (BOD).

This role combines committee coordination, research, documentation and publication project support, working with commission members and external vendors to ensure timely meetings,

Qualifications

• Diploma or degree from a recognised institution is required.
• Minimum 2–3 years of secretariat experience.
• Proven ability to organise and manage multiple priorities and deadlines.
• Strong written English and documentation skills.

Responsibilities

• Coordinate DRC meetings: scheduling, venue, materials, logistics.
• Prepare clear meeting notes and track action items; review minutes.
• Draft professional correspondence for the DRC Chair and manage information requests.
• Conduct research to support discussions and decision-making; assist with budgets.

Skills

Organisational skills

Time management

Drafting

Stakeholder liaison

MS Office

Written English

Independent working

Education

Diploma or Degree

Tools

MS Office

Job description

About us

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

Job Summary

Are you organised, meticulous and skilled at keeping information, people and projects on track? Do you enjoy coordinating meetings, preparing important documents and working with different stakeholders to achieve shared objectives?

We are looking for a dependable and resourceful Permanent Part-Time Secretariat to provide secretariat and administrative support to the Discipline Revision Commission (DRC), and coordinating the revision and publication of The Book of Discipline (BOD).

This role offers a varied scope of work, combining committee coordination, research, documentation and publication project support. You will work closely with commission members and external vendors to ensure meetings run smoothly, records are accurately maintained, and publications are completed and distributed according to schedule.

Key Responsibilities

Secretariat & Committee Coordination

• Coordinate DRC meetings, including scheduling, venue arrangements, meeting materials and logistical requirements.
• Prepare clear and accurate meeting notes, review meeting minutes, maintain monitoring tools and track action items to ensure timely follow-up and completion.
• Manage stakeholder communications by drafting professional correspondence on behalf of the DRC Chair, coordinating information requests and consolidating responses through various channels, including online forms, while keeping the DRC updated on progress.
• Conduct research and compile relevant information to support discussions and decision-making.
• Assist with budget submissions and other administrative matters.

Publication & Project Coordination

• Liaise with external vendors on artwork, printing and production of The Book of Discipline (BOD).
• Coordinate revisions to the BOD in accordance with decisions passed at General Conference regular and special sessions.
• Obtain quotations and coordinate amendments to ensure accuracy before finalisation.
• Monitor publication timelines and coordinate the production, delivery and distribution of revised or temporary editions.
• Assist in preparing materials for legislative discussions and the publication of revised editions.

Compliance & Administrative Support

• Provide administrative and secretariat support to the Compliance team and other councils and committees, as required.

Requirements

• Diploma or Degree from an established institution or university
• Minimum 2-3 years of relevant working experience in a secretariat role.
• Good organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Strong written English, with good drafting and documentation skills.
• Demonstrates agility and attention to detail in making real-time document revisions during meetings, ensuring accuracy and responsiveness to evolving discussions.
• Meticulous, systematic and attentive to detail.
• Good communication and interpersonal skills to liaise with committee members, colleagues and external vendors.
• Able to work independently, exercise initiative and follow through on assigned tasks.
• Proficient in Microsoft Office applications.

Why Join Us?

• Contribute to work that supports governance, legislative discussions and important publications.
• Enjoy a diverse role beyond routine administration, with exposure to research and publication coordination.
• Collaborate with a range of stakeholders and develop valuable coordination and project management skills.
• The opportunity to be part of an organisation that serves and supports the Methodist community in Singapore

If you are organised, service-oriented and enjoy working with a diverse range of stakeholders, we welcome your application.