School Receptionist & Admin Assistant (Maternity Cover)

DULWICH COLLEGE (SINGAPORE) PTE. LTD.

Singapore

On-site

SGD 2,400 - 3,200

Full time

9 days ago

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Benefits offered by this job

5-day work week

40 hours/week during school days

Paid school closure days

Medical, dental, etc.

Job summary

Dulwich College (Singapore) invites applications for a Receptionist (Maternity Cover). The role focuses on welcoming visitors, managing bookings, mail handling, and providing general administrative support in the Admissions, Marketing & Community Experience department.

The successful candidate will have at least 2 years in customer service and reception, preferably with school admin experience, strong Microsoft Office skills, and the ability to multitask in a busy environment.

Qualifications

Have a minimum of 2 years' experience in a role which has customer service and reception related duties.
Have previous office admin experience in a school setting (desirable).
Be a good team player, be service oriented, and have a positive attitude to learning new skills.
Have excellent verbal communication skills.
Have excellent interpersonal and customer service skills.
Be proficient in Microsoft Office.
Be able to multitask and have good organisational skills.
Have the ability to maintain confidentiality and handle sensitive information.

Responsibilities

To welcome visitors, parents, students and colleagues to the College and promote a professional image.
To manage the use of conference and meeting rooms through the internal booking system.
To welcome visitors to the College, in particular prospective parents and students.
To receive and distribute post, collect out-going post (work related only), and liaise with courier companies to arrange pick-ups where required.
To ensure that stationery supplies are stocked and replenished.
To use Microsoft Office in creating and managing a variety of documents, including letters, reports, emails and forms.
To effectively organise and maintain relevant files and records.
To answer the telephone in a professional manner and transfer calls to the appropriate individuals, divisions or departments, taking messages where required.
To ensure that meeting rooms, reception and waiting areas are tidy and welcoming for visitors to the school.
To support the department with purchase requests and events related duties.
To carry out such other administrative tasks and duties as required, and as designated to you by College leadership.
All other duties commensurate with the post.