Receptionist (Maternity Cover)

DULWICH COLLEGE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 2,400 - 3,200; Full time

Benefits offered by this job

5-day work week

40 hours/week during school days

Paid school closure days

Medical, dental, etc.

Job summary

Dulwich College (Singapore) invites applications for a Receptionist (Maternity Cover). The role focuses on welcoming visitors, managing bookings, mail handling, and providing general administrative support in the Admissions, Marketing & Community Experience department.

The successful candidate will have at least 2 years in customer service and reception, preferably with school admin experience, strong Microsoft Office skills, and the ability to multitask in a busy environment.

Qualifications

• Have a minimum of 2 years' experience in a role which has customer service and reception related duties.
• Have previous office admin experience in a school setting (desirable).
• Be a good team player, be service oriented, and have a positive attitude to learning new skills.
• Have excellent verbal communication skills.
• Have excellent interpersonal and customer service skills.
• Be proficient in Microsoft Office.
• Be able to multitask and have good organisational skills.
• Have the ability to maintain confidentiality and handle sensitive information.

Responsibilities

• To welcome visitors, parents, students and colleagues to the College and promote a professional image.
• To manage the use of conference and meeting rooms through the internal booking system.
• To welcome visitors to the College, in particular prospective parents and students.
• To receive and distribute post, collect out-going post (work related only), and liaise with courier companies to arrange pick-ups where required.
• To ensure that stationery supplies are stocked and replenished.
• To use Microsoft Office in creating and managing a variety of documents, including letters, reports, emails and forms.
• To effectively organise and maintain relevant files and records.
• To answer the telephone in a professional manner and transfer calls to the appropriate individuals, divisions or departments, taking messages where required.
• To ensure that meeting rooms, reception and waiting areas are tidy and welcoming for visitors to the school.
• To support the department with purchase requests and events related duties.
• To carry out such other administrative tasks and duties as required, and as designated to you by College leadership.
• All other duties commensurate with the post.

Skills

Customer service

Reception duties

Microsoft Office

Team player

Multitask

Confidentiality

Education

School administration experience

Tools

Microsoft Office Suite

Job description

Dulwich College (Singapore) is looking to recruit a Receptionist (Maternity Cover) to cover a period of maternity leave from ASAP to 2 April 2027 (approx. 7 months). This role will be assigned to the Admissions, Marketing & Community Experience department.

We offer:

• 5-day work week;
• 40 working hours/week during school days; 30 working hours/week during school holidays (flexibility will be required to ensure duties are undertaken in full);
• Paid school closure days (non-working days)
• Competitive remuneration package & benefits (medical, dental, etc.)

The main duties and responsibilities of the role are as follows:

• To welcome visitors, parents, students and colleagues to the College and promote a professional image.
• To manage the use of conference and meeting rooms through the internal booking system.
• To welcome visitors to the College, in particular prospective parents and students.
• To receive and distribute post, collect out-going post (work related only), and liaise with courier companies to arrange pick-ups where required.
• To ensure that stationery supplies are stocked and replenished.
• To use Microsoft Office in creating and managing a variety of documents, including letters, reports, emails and forms.
• To effectively organise and maintain relevant files and records.
• To answer the telephone in a professional manner and transfer calls to the appropriate individuals, divisions or departments, taking messages where required.
• To ensure that meeting rooms, reception and waiting areas are tidy and welcoming for visitors to the school.
• To support the department with purchase requests and events related duties.
• To carry out such other administrative tasks and duties as required, and as designated to you by College leadership.
• All other duties commensurate with the post.

The successful candidate will:

• Have a minimum of 2 years' experience in a role which has customer service and reception related duties.
• Have previous office admin experience in a school setting (desirable).
• Be a good team player, be service oriented, and have a positive attitude to learning new skills.
• Have excellent verbal communication skills.
• Have excellent interpersonal and customer service skills.
• Be proficient in Microsoft Office.
• Be able to multitask and have good organisational skills.
• Have the ability to maintain confidentiality and handle sensitive information.

We welcome and encourage applications from people of all backgrounds. Having a diverse staff body is a great strength to us as a College and one of the ways that we can help students achieve our College Mission of Living Worldwise. We do not discriminate on the basis of race, ethnicity, gender, age, disability, religion, sexual orientation, pregnancy or socio-economic status. We support family-friendly flexible working opportunities, where operational needs allow. Staff recruited locally are subject to terms and conditions of service according to local employment law.

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, and successful references.

CPE Registration Number: 201027137D. Period of Registration: 09 January 2024 to 08 January 2028