School Reception & Admin Support Specialist

HASHALGO TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 29,000 - 41,000; Full time

Job summary

Lambda Computing Solutions (S) Pte. Ltd.

is seeking a professional, friendly and customer-focused Receptionist cum Admin Assistant to support the daily front desk and administrative operations of an MOE Secondary School near Yishun & Khatib MRT. You will work closely with the Vice-Principal, Administrative Managers and School Leaders to ensure efficient school operations and provide excellent service to students, parents, staff and visitors.

Qualifications

• GCE 'O' Level or an Office Skills Certificate or equivalent.
• At least 3 years of relevant receptionist/front desk/administrative support experience, preferably in a school or education setting.
• Customer-service oriented with good interpersonal and communication skills.
• Proficient in Microsoft Office applications and IT systems.
• Must possess a valid Standard First Aid Certificate at appointment or obtain it within one month before starting.
• Able to communicate effectively with students, parents, staff and the public.
• Maintain confidentiality when handling student, staff and school information.
• Able to work independently and as part of a team in a fast-paced school environment.
• Demonstrate a positive work attitude, professionalism, and service mindset.

Responsibilities

• Attend to walk-in visitors, parents and students professionally.
• Answer and direct incoming phone calls and email enquiries.
• Manage the reception counter and maintain a welcoming environment.
• Handle incoming/outgoing mail, courier services and deliveries.
• Maintain and update student, parent and staff records.
• Prepare letters, notices, reports and other administrative documents.
• Manage filing systems and ensure proper record keeping.
• Attend to students reporting sick or requiring assistance and provide basic First Aid.
• Contact parents regarding student matters when required.
• Assist with processing student-related forms and enrollment tasks.
• Support registration and enrollment administration.
• Coordinate booking of meeting rooms and bus.
• Monitor and replenish reception area supplies and stationery.
• Coordinate procurement, stock-taking and inventory of pantry, first aid items and school uniforms.
• Support school events and setup for meetings and programmes.
• Monitor visitor entry/exit and ensure proper registration and passes.
• Report security concerns or incidents to appropriate personnel.
• Liaise with vendors, contractors and service providers.
• Coordinate off-site printing and distribution of materials.
• Disseminate information to staff, students and parents as instructed.
• Perform data entry and basic reporting.
• Assist with school surveys and administrative projects.
• Undertake other duties assigned by School Leader/Operations Manager/Administration Manager.

Skills

Customer service

Interpersonal skills

Microsoft Office

Communication

Teamwork

Education

GCE 'O' Level / Office Skills Certificate

Job description

Lambda Computing Solutions (S) Pte. Ltd.

is seeking a professional, friendly and customer-focused Receptionist cum Admin Assistant to support the daily front desk and administrative operations of an MOE Secondary School near Yishun & Khatib MRT. You will work closely with the Vice-Principal, Administrative Managers and School Leaders to ensure efficient school operations and provide excellent service to students, parents, staff and visitors.