School Operations & Facilities Coordinator

WSH Experts Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

WSH Experts Pte Ltd in Singapore invites an Operations Support professional to help manage school facilities and daily operational processes, from scheduling and correspondence to event logistics and documentation.

You will liaise with vendors and contractors, supervise maintenance activities, support safety and security protocols, and assist in procurement, inventory, and record-keeping to uphold high cleanliness and safety standards.

Responsibilities

• Assist in managing the school's operational processes, including scheduling, correspondence, and documentation.
• Coordinate logistics for school events, programmes, examinations, emergency exercises, and meetings.
• Promptly address and log facility defects, feedback, or operational disruptions raised by staff or pupils.
• Assist in supervising business partners and contractors for building maintenance, cyclical repairs, and infrastructure improvements, and conduct routine checks on school facilities including classrooms, playgrounds, and specialised rooms such as Science Laboratories and AVA rooms to ensure high standards of cleanliness and safety.
• Collaborate with the school's team of Operations Support Officers (OSOs) on daily cleaning schedules and asset maintenance.
• Liaise with vendors, contractors, and external stakeholders on facility and operational matters, and assist in preparing reports and administrative documents.
• Assist in procurement of products and services relating to operational requirements, including internal systems, procurement and inventory management of school supplies and equipment.
• Support the school's safety and security protocols, including overseeing the safe arrival and dismissal of pupils and ensuring premises are well-maintained and compliant with safety requirements.
• Assist with asset and inventory tracking and renovation project planning and work closely with the VPA, OM, and relevant team members to set up proper records and ensure existing documentation and records are kept accurate and up-to-date.
• Undertake any ad-hoc duties as assigned by the VPA or OM.

Job description

WSH Experts Pte Ltd in Singapore invites an Operations Support professional to help manage school facilities and daily operational processes, from scheduling and correspondence to event logistics and documentation.

You will liaise with vendors and contractors, supervise maintenance activities, support safety and security protocols, and assist in procurement, inventory, and record-keeping to uphold high cleanliness and safety standards.