School Administrative Assistant @ Marine Terrace

IET PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

IET PTE LTD in Singapore seeks an organized administrative and logistical support professional to assist Science and Math departments, ensuring smooth lab operation, timely supply procurement, and effective distribution of educational materials.

You will coordinate with vendors, manage relief timetabling, and collaborate with staff to meet deadlines while maintaining accuracy and a positive work environment.

Qualifications

• Minimum 2 years of relevant school administrative experience.

Responsibilities

• Maintain science labs and math rooms by organizing equipment and materials to support practical tests and experiments.
• Procure experiment supplies by coordinating with vendors to ensure timely availability for learning activities.
• Prepare and set up materials for practical tests, experiments, and learning stations to facilitate effective teaching.
• Print, sort, scan, and bind worksheets and educational materials for classroom use.
• Distribute educational materials to classrooms accurately and on schedule.
• Manage relief timetabling by coordinating schedules to ensure adequate staff coverage.
• Communicate effectively with department staff to understand and fulfill administrative and logistical needs.
• Manage multiple tasks simultaneously while maintaining accuracy and meeting deadlines.
• Collaborate with team members to support department operations and contribute to a positive work environment.

Skills

Interpersonal communication

Multitasking

Team collaboration

Proactive initiative

Job description

Company Overview

IET PTE LTD, established in 2015, supplies skilled manpower and technical support for construction, aerospace, and railway industries in Singapore. Licensed by MOM under the Aerospace Labour Supply Scheme, we deliver reliable workforce solutions and technical expertise for major infrastructure projects.

Job Summary

Provides specialized administrative and logistical support to Science and Math departments, ensuring smooth operation of labs, timely supply procurement, and efficient distribution of educational materials.

Responsibilities

• Maintain science labs and math rooms by organizing equipment and materials to support practical tests and experiments
• Procure experiment supplies by coordinating with vendors to ensure timely availability for learning activities
• Prepare and set up materials for practical tests, experiments, and learning stations to facilitate effective teaching
• Print, sort, scan, and bind worksheets and educational materials for classroom use
• Distribute educational materials to classrooms accurately and on schedule
• Manage relief timetabling by coordinating schedules to ensure adequate staff coverage
• Communicate effectively with department staff to understand and fulfill administrative and logistical needs
• Manage multiple tasks simultaneously while maintaining accuracy and meeting deadlines
• Collaborate with team members to support department operations and contribute to a positive work environment

Required competencies and certifications

• Minimum 2 years of relevant school administrative experience

Preferred competencies and qualifications

• Strong interpersonal and communication skills to liaise with staff and vendors
• High level of initiative to anticipate and address departmental needs proactively
• Strong multitasking ability to handle diverse responsibilities efficiently
• Team-oriented approach to support collaborative work within the departments