School Admin & Records Coordinator

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 31,000 - 38,000; Full time

Job summary

Seacare Manpower Services Pte Ltd is seeking an administrative assistant for a 1-year contract at our partner school in Singapore. You will handle calls, greet visitors, manage attendance-related tasks, and support overall school administration.

Proficiency in Word and Excel is expected, with strong record-keeping and data presentation skills. You will work closely with School Leaders and Admin Managers to ensure smooth daily operations.

Qualifications

• Minimum GCE O-Level or Nitec qualification.
• Good communication and interpersonal skills, with a service-oriented approach.
• Organised, meticulous and able to maintain accurate records.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to multitask, prioritise tasks and work independently or as part of a team.
• Demonstrates initiative, responsiveness and discretion when handling information.
• Comfortable interacting with students, staff, parents and members of the public.
• Previous administrative or reception experience, preferably in a school setting.
• Basic poster and signage preparation skills would be an advantage.

Responsibilities

• Handle incoming phone calls, walk-in enquiries, messages and follow-up matters.
• Attend to student and staff enquiries and support attendance-related administrative matters.
• Maintain records of loan items, manage incoming mail and distribute correspondence.
• Provide general administrative support to School Leaders and Administration Managers.
• Collate data and prepare basic Excel charts, tables, reports and presentation materials.
• Assist with examination administration, including checking attendance records and coordinating logistics.
• Support school programmes and events through the preparation, distribution and collection of materials.
• Prepare and display signages, posters, notices and directional materials.
• Perform other administrative duties as assigned.

Skills

Communication skills

Multitasking

Record keeping

MS Word

MS Excel

Organizational skills

Teamwork

Education

GCE O-Level or Nitec

Tools

Microsoft Office

Job description

Seacare Manpower Services Pte Ltd is seeking an administrative assistant for a 1-year contract at our partner school in Singapore. You will handle calls, greet visitors, manage attendance-related tasks, and support overall school administration.

Proficiency in Word and Excel is expected, with strong record-keeping and data presentation skills. You will work closely with School Leaders and Admin Managers to ensure smooth daily operations.