School Administration Support Specialist

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 23,000 - 32,000; Full time

Job summary

Seacare Manpower Services Pte Ltd in Singapore is seeking an Administrative Support Officer to assist school leaders with day-to-day operations, attendance records, and records management.

The role requires strong communication, organisational skills, and proficiency in Word and Excel, with a 1-year contract from January 2027. Working hours include a Mon-Thu schedule with a 1-hour lunch break and Friday finish, on-site duties.

Qualifications

• Minimum GCE O-Level or Nitec qualification.
• Good communication and interpersonal skills.
• Organised, meticulous and able to maintain accurate records.
• Proficient in Microsoft Word and Excel.
• Able to multitask, prioritise tasks and work independently or as part of a team.
• Demonstrates initiative, responsiveness and discretion when handling information.
• Comfortable interacting with students, staff, parents and members of the public.
• Previous administrative or reception experience, preferably in a school setting.
• Basic poster and signage preparation skills would be an advantage.

Responsibilities

• Handle incoming phone calls, walk-in enquiries, messages and follow-up matters.
• Attend to student and staff enquiries and support attendance-related administrative matters.
• Maintain records of loan items, manage incoming mail and distribute correspondence.
• Provide general administrative support to School Leaders and Administration Managers.
• Collate data and prepare basic Excel charts, tables, reports and presentation materials.
• Assist with examination administration, including checking attendance records and coordinating logistics.
• Support school programmes and events through the preparation, distribution and collection of materials.
• Prepare and display signages, posters, notices and directional materials.
• Perform other administrative duties as assigned.

Skills

Good communication

Interpersonal skills

Organised and meticulous

Record keeping

Independent / team work

Initiative / discretion

Customer service

Education

GCE O-Level

Nitec

Tools

Microsoft Office (Word & Excel)

Job description

Seacare Manpower Services Pte Ltd in Singapore is seeking an Administrative Support Officer to assist school leaders with day-to-day operations, attendance records, and records management.

The role requires strong communication, organisational skills, and proficiency in Word and Excel, with a 1-year contract from January 2027. Working hours include a Mon-Thu schedule with a 1-hour lunch break and Friday finish, on-site duties.