School Admin Assistant (Events, 3 Months) #ESY

Recruit Express Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a proactive coordinator to support the Industry Engagement team in delivering industry collaborations, live projects and programme activities with smooth execution from planning to delivery.

You will help manage talks, workshops and events, handle logistics, venues, registrations and on-site coordination, and maintain accurate records to support ongoing projects.

Responsibilities

• Assist the Industry Engagement Manager in executing industry collaborations and live projects.
• Support industry talks, workshops and events, including logistics and materials prep.
• Arrange venues and equipment, create registration lists and event-day setups.
• Host industry guests and ensure a professional on-site experience.
• Prepare agendas, briefing decks and meeting materials.
• Track project timelines and follow up with stakeholders on milestones.
• Maintain documentation, checklists and project records.
• Use shared drives and workflow trackers to support day-to-day operations.
• Manage calendar scheduling and respond to industry enquiries.

Job description

• Assist the Industry Engagement Manager in driving the execution of industry collaborations, live projects and programme activities, ensuring seamless delivery.
• Support industry talks, workshops and events, including logistics, materials preparation and on-site coordination.
• Arrange venues, equipment, registration lists and event-day setups, working proactively with academic, technical and facilities teams.
• Support in hosting industry guests, ensuring a professional and well-managed experience.
• Prepare agendas, briefing decks, meeting materials and minutes for project and event discussions.
• Track project timelines and follow up with stakeholders to ensure milestones and deliverables are met.
• Update and maintain accurate documentation, operational checklists and project records.
• Use digital tools (shared drives, spreadsheets, workflow trackers, online forms) to support project tracking and day-to-day operations.
• Manage calendar scheduling and respond to general industry-related enquiries.

We regret that only shortlisted candidates will be contacted