Sales Support Assistant

Careers @ Focal Search; Singapore; Vor Ort; SGD 28.000 - 47.000; Vollzeit

Zusammenfassung

Careers @ Focal Search is seeking an organized administrative coordinator in Singapore to support daily operations, time sheets, supplier invoices, leave administration, and record keeping.

The role also covers sales support tasks such as managing LinkedIn, arranging meetings, coordinating with project managers and accounting on billing, issuing client SOAs, and maintaining high standards of service and compliance.

Aufgaben

• Administrative duties: Generate daily operation time sheets for approval; Consolidate supplier invoices, gather signature and upload to server daily; Maintain and update leave; Calculate overtime; Generate documents (Service Report, Port Entry documents); Manage and maintain records; Handle mails, emails, faxes; Coordinate meetings, courses, travel arrangements; Maintain office supplies and assets.

Jobbeschreibung

Responsibilities:

- Administrative:

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices, gather signature and upload to server on a daily basis
• Maintain and update leave
• Calculate overtime
• Generate documents for operations (Service Report, Port Entry documents etc)
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets etc

- Sales Support:

• Manage LinkedIn account daily
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales
• Coordinate with accounting on billing matters
• Send out SOAs to clients
• Any other related administrative for sales matters

- Others:

• Ensure compliance with company policies, procedures, and regulatory requirements
• Develop and implement administrative processes and procedures to improve efficiency
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management