Sales Support and Admin

Focal Search Pte Ltd; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

Focal Search Pte Ltd in Singapore is seeking a proactive Administrative Assistant to support daily office operations and sales activities. You will generate time sheets, manage invoices, coordinate meetings, travel, and maintain records with accuracy.

This role requires coordinating with management and suppliers, handling mail and communications, and ensuring efficient administrative workflows. The position emphasizes customer service and regulatory compliance.

Responsibilities

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices, obtain signatures, and upload daily.
• Maintain and update employee leave records.
• Calculate overtime for staff.
• Maintain accurate and up-to-date records and files.
• Handle incoming and outgoing mails, emails, and faxes.
• Coordinate meetings, courses, and travel arrangements for employees and management.
• Maintain office supplies, inventory, and assets.
• Call and arrange sales meetings.
• Coordinate with project manager on confirmed sales.
• Coordinate with accounting on billing matters.
• Send out SOAs to clients.
• Support other administrative tasks for sales matters.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Develop and implement administrative processes to improve efficiency.
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management.

Job description

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices, gather signature and upload to server on a daily basis
• Maintain and update leave
• Calculate overtime
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets etc
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales
• Coordinate with accounting on billing matters
• Send out SOAs to clients
• Any other related administrative for sales matters

- Others:

• Ensure compliance with company policies, procedures, and regulatory requirements
• Develop and implement administrative processes and procedures to improve efficiency
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management