Sales Support

Careers @ Focal Search; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Careers @ Focal Search in Singapore is seeking an Administrative Assistant to support daily operations, including generating daily operation time sheets for approval, consolidating supplier invoices, gathering signatures and uploading to the server.

You will maintain and update leave records, calculate overtime, prepare service reports and port entry documents, manage mails and phone communications, and coordinate meetings, travel, and training for staff.

Responsibilities

• Generate daily operation time sheets for approval
• Consolidate supplier invoices, gather signature and upload to server daily
• Maintain and update leave records
• Calculate overtime
• Generate documents for operations (Service Report, Port Entry)
• Manage and maintain accurate records and files
• Handle incoming/outgoing mails, emails and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory and assets

Job description

Administrative:

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices, gather signature and upload to server on a daily basis
• Maintain and update leave
• Calculate overtime
• Generate documents for operations (Service Report, Port Entry documents etc)
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets etc

Sales Support:

• Manage LinkedIn account daily
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales
• Coordinate with accounting on billing matters
• Send out SOAs to clients
• Any other related administrative for sales matters

Others:

• Ensure compliance with company policies, procedures, and regulatory requirements
• Develop and implement administrative processes and procedures to improve efficiency
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management