Sales & Operations Support Specialist

Careers @ Focal Search; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job description

Responsibilities:

Administrative:

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices, gather signature and upload to server on a daily basis
• Maintain and update leave
• Calculate overtime
• Generate documents for operations (Service Report, Port Entry documents etc)
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets etc

Sales Support:

• Manage LinkedIn account daily
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales
• Coordinate with accounting on billing matters
• Send out SOAs to clients
• Any other related administrative for sales matters

Others:

• Ensure compliance with company policies, procedures, and regulatory requirements
• Develop and implement administrative processes and procedures to improve efficiency
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management