Sales Administrator (AI-Ready)

VGC TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

VGC Technology is seeking a motivated Sales Administrator to support the sales team in Singapore with quotations, CRM updates, and documentation while embracing AI tools. The role offers on-the-job training across Microsoft 365, Power BI, data analytics, and process automation, with exposure to AI-enabled sales operations and customer engagement.

Fresh graduates are welcome; strong organizational and communication skills are valued as you collaborate with sales, technical, finance, and customer

Qualifications

• Diploma or Degree in Business, IT, Marketing, Data Analytics, Communications or related fields.
• Fresh graduates are welcome; training provided.
• Strong organizational and multitasking skills.
• Good written and verbal communication skills.
• Positive attitude and willingness to learn.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Interest in technology, AI, business analytics, and digital transformation.

Responsibilities

• Prepare quotations, proposals, sales orders, renewals, and contract documentation.
• Coordinate with vendors, distributors, and internal stakeholders on pricing and product information.
• Maintain accurate customer and opportunity records in CRM systems.
• Track sales opportunities and assist in follow-up activities.
• Support customer onboarding and project coordination activities.
• Assist in preparing customer presentations and sales materials.
• Generate weekly and monthly sales reports.
• Maintain sales dashboards and KPI tracking.
• Analyze sales trends, customer activities, and business performance data.
• Assist management in preparing business reports and forecasts.
• Learn and apply Microsoft Excel, Power BI, and AI-powered analytics tools.

Skills

Organizational skills

Multitasking

Communication skills

Positive attitude

Willingness to learn

Interest in technology

Education

Diploma or degree in Business/IT/Marketing/Data Analytics/Communications

Tools

Microsoft Excel

Power BI

Word

PowerPoint

CRM systems

Microsoft Copilot

Job description

Sales Administrator (AI-Ready)

Location: Singapore
Employment Type: Full-Time
Industry: Information Technology, Cloud, Cybersecurity & AI Solutions

About VGC

VGC Technology is a leading provider of Microsoft Cloud, Cybersecurity, AI, and Managed Services solutions. We help organizations accelerate their digital transformation journey through innovative technologies, professional services, and managed solutions.

We are looking for a motivated and detail-oriented Sales Administrator who is eager to learn, embrace AI technologies, and develop strong business, communication, and data analytics skills.

This role offers structured on-the-job training and exposure to modern sales operations, Microsoft technologies, AI tools, business intelligence, and customer engagement processes.

Job Summary

The Sales Administrator will support the sales team in managing customer inquiries, quotations, sales documentation, CRM updates, reporting, and administrative activities.

The successful candidate will have opportunities to learn and apply AI tools, automate workflows, analyze business data, and develop professional communication skills while working closely with sales, technical, finance, and customer success teams.

Key Responsibilities

Sales Administration

• Prepare quotations, proposals, sales orders, renewals, and contract documentation.
• Coordinate with vendors, distributors, and internal stakeholders on pricing and product information.
• Maintain accurate customer and opportunity records in CRM systems.
• Track sales opportunities and assist in follow-up activities.
• Support customer onboarding and project coordination activities.
• Assist in preparing customer presentations and sales materials.

Data Analytics & Reporting

• Generate weekly and monthly sales reports.
• Maintain sales dashboards and KPI tracking.
• Analyze sales trends, customer activities, and business performance data.
• Assist management in preparing business reports and forecasts.
• Learn and apply Microsoft Excel, Power BI, and AI-powered analytics tools.

AI & Digital Transformation

• Learn and adopt AI tools such as Microsoft Copilot and generative AI solutions.
• Support automation of repetitive administrative tasks.
• Identify opportunities to improve operational efficiency using AI technologies.
• Participate in AI-driven process improvement initiatives across the company.

Customer & Communication Support

• Respond professionally to customer and partner enquiries.
• Coordinate meetings, follow-up actions, and customer communications.
• Build strong communication and relationship management skills through daily interaction with customers, vendors, and internal teams.
• Assist in preparing customer meeting notes and action item tracking.

On-the-Job Training Provided

At VGC, we believe in continuous learning and career development.

The selected candidate will receive training in:

• Microsoft 365 and Business Applications
• AI Tools including Microsoft Copilot
• Data Analytics and Reporting
• Microsoft Excel Advanced Functions
• Power BI Fundamentals
• CRM and Sales Operations
• Business Communication and Presentation Skills
• Cybersecurity and Cloud Industry Knowledge
• Customer Service and Stakeholder Management

No prior experience in AI or Data Analytics is required. Passion and willingness to learn are more important.

Required Qualifications

• Diploma or Degree in Business, Information Technology, Marketing, Data Analytics, Communications, or related fields.
• Fresh graduates are welcome to apply as training provided
• Good organizational and multitasking skills.
• Strong attention to detail.
• Good written and verbal communication skills.
• Positive attitude and willingness to learn.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Interest in technology, AI, business analytics, and digital transformation.

Preferred Skills

Candidates with interest or exposure to the following will have an advantage:

• Microsoft Copilot
• Power BI
• Data Analytics
• CRM Systems
• Process Automation
• Business Intelligence
• Customer Relationship Management

Successful employees will gain hands-on experience in AI, business analytics, customer engagement, and technology sales operations.

Why Join VGC?

• Structured On-the-Job Training
• Learn AI and Data Analytics Skills
• Exposure to Microsoft Cloud, Security and AI Technologies
• Career Development Opportunities
• Supportive Learning Environment
• Work with Industry Experts
• Growth-Oriented Company Culture

If you are passionate about technology, eager to learn AI and analytics, and looking to build a rewarding career in the IT industry, we would love to hear from you.