Research Administration Lead: Data, Grants & Publications

JOBSTER PRIVATE LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

JOBSTER PRIVATE LTD. is seeking a meticulous Administrative Data Specialist to maintain accurate records across RPMO's research administration functions.

You will handle submissions, data checks and deadlines, coordinate documentation, and support day-to-day operations using Microsoft 365 and AI productivity tools. The role requires proactive organization, attention to detail, and the ability to work with researchers and stakeholders.

Qualifications

• Diploma or higher qualification in Business Administration, Management, Science/Engineering Administration, or a related discipline.
• Proficient in Microsoft 365 apps (Excel, Word, PowerPoint, Outlook, Teams; SharePoint a plus).
• Comfortable using AI productivity tools such as Microsoft Copilot and review outputs for accuracy.
• Meticulous, organised and proactive with strong attention to detail and follow-through.
• Able to work independently, manage multiple tasks and deadlines, and collaborate with researchers.

Responsibilities

• Publications Administration: support submissions, verification, tracking and records.
• Systems and Data Administration, Reporting, Documentation and Operational Support: maintain RPMO records and monitor deadlines.
• Data checks, reconciliation and follow up on discrepancies; assist with user accounts and system administration.
• Prepare reports, summaries and presentation materials using MS 365 and AI tools.
• Technology Disclosure and Research Administration Support: handle TD submissions and confidential information.
• Grant Call and Proposal Administration: track deadlines, ensure completeness of proposals.
• Research Project Administration: support project initiation, changes, and closure; maintain documents.
• Maintain project records and supporting documentation across systems and folders.

Skills

Microsoft 365

Attention to detail

Collaborative

Communication

Education

Diploma or higher qualification in Business Administration, Management, Science/Engineering Administration, or a related discipline.

Tools

Excel

Word

PowerPoint

Outlook

Teams

SharePoint

AI productivity tools

Microsoft Copilot

Job description

JOBSTER PRIVATE LTD. is seeking a meticulous Administrative Data Specialist to maintain accurate records across RPMO's research administration functions.

You will handle submissions, data checks and deadlines, coordinate documentation, and support day-to-day operations using Microsoft 365 and AI productivity tools. The role requires proactive organization, attention to detail, and the ability to work with researchers and stakeholders.