Research Administration Executive /Assistant (12-Month Contract)

GMP RECRUITMENT SERVICES (S) PTE LTD; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

GMP Recruitment Services (S) Pte Ltd is seeking an Research Administration Executive/Assistant on a 12-month contract to support publication submissions, governance and IP administration across the organization. The role involves maintaining records in SharePoint and various systems, and coordinating technology disclosures as well as grant submissions.

The ideal candidate holds a Diploma or higher in business/administration, is proficient with Microsoft 365 apps

Qualifications

• Diploma or higher qualification in Business Administration, Management, Science/Engineering Administration, or related discipline.
• Proficient in Microsoft 365; Excel, Word, PowerPoint, Outlook and Teams.
• Familiarity with SharePoint is advantageous.
• Comfortable using AI productivity tools such as Microsoft Copilot with ability to review outputs for accuracy.
• Meticulous, organised and proactive with strong attention to detail and follow-through.
• Able to work independently, manage multiple tasks and deadlines, and follow through on outstanding matters.

Responsibilities

• Support publication submissions, verification, tracking and records.
• Maintain RPMO records, SOPs and documentation across network folders, SharePoint and other systems.
• Support administration of Technology Disclosure submissions, including completeness checks and coordination.
• Provide administrative support for other research governance, IP and compliance matters.
• Support grant-call dissemination, proposal submissions and internal clearance.
• Check proposals, budgets and supporting documents for completeness and consistency.
• Support project initiation, changes/variations, ongoing administration, reports verification and closure.
• Maintain project records and supporting documentation in relevant systems and folders.

Skills

Attention to detail

Independent worker

Multitasking

Proactive

Education

Diploma or higher in business/admin

Tools

Microsoft 365

Excel

Word

PowerPoint

Outlook

Teams

SharePoint

Microsoft Copilot

Job description

Research Administration Executive /Assistant (12-Month Contract)

Responsibilities

• Support publication submissions, verification, tracking and records.
• Maintain RPMO records, SOPs and documentation across network folders, SharePoint and other systems.
• Support the administration of Technology Disclosure submissions, including completeness checks and coordination.
• Provide administrative support for other research governance, IP and compliance matters.
• Support grant-call dissemination, proposal submissions and internal clearance.
• Check proposals, budgets and supporting documents for completeness and consistency.
• Support project initiation, changes/variations, ongoing administration, reports verification and closure.
• Maintain project records and supporting documentation in relevant systems and folders.

Requirements

• Diploma or higher qualification in Business Administration, Management, Science/Engineering Administration, or related discipline.
• Proficient in Microsoft 365, particularly Excel, Word, PowerPoint, Outlook and Teams; familiarity with SharePoint is advantageous.
• Comfortable using AI productivity tools such as Microsoft Copilot, with ability to review outputs for accuracy.
• Meticulous, organised and proactive, with strong attention to detail and follow-through.
• Able to work independently, manage multiple tasks and deadlines, and follow through on outstanding matters.

We regret that only shortlisted candidates will be notified.