General Clerk / Data Entry Administrator

ARCADE ENGINEERING (ASIA) PTE. LTD.; Singapore; Sur place; SGD 20 000 - 31 000; Plein temps

Résumé du poste

ARCADE ENGINEERING (ASIA) PTE. LTD. is seeking a responsible General Clerk / Data Entry Administrator to support daily administrative and documentation tasks efficiently. The role focuses on accurate data entry, document control, and coordination with internal teams and suppliers.

The ideal candidate has experience in general administration, data entry, and proficiency with MS Excel/Word/Outlook, MS 365, and SharePoint, with strong attention to detail and the ability to work independently.

Qualifications

• Proven data entry experience and reliable document control.
• Proficient with Microsoft Excel, Word and Outlook.
• Experience with Microsoft 365 and SharePoint is an advantage.
• Typing skills with high data-entry accuracy.
• Strong attention to detail and organisational skills.
• Ability to work independently and manage routine tasks efficiently.
• Good communication and interpersonal skills.
• Experience in engineering, construction, facilities management, or project administration is an advantage.

Responsabilités

• Enter data accurately and maintain company records and databases to ensure up-to-date information
• Process Delivery Orders (DOs), Purchase Orders (POs), invoices, and payment documents to support financial workflows
• Prepare, organise, scan, and file documents in both electronic and hard-copy formats for easy retrieval
• Update Excel spreadsheets and prepare basic administrative reports to track and communicate key information
• Maintain and organise documents using Microsoft SharePoint and Microsoft 365 for centralised access
• Verify documents for completeness and accuracy before submission to prevent errors
• Coordinate with internal departments, suppliers, and customers to resolve administrative documentation issues
• Track outstanding documents, invoices, and supporting records to ensure timely follow-up
• Provide general administrative and clerical support to project and office teams to facilitate smooth operations
• Manage and update petty cash, inventory, tools, and equipment lists to maintain accurate records
• Perform other administrative duties as assigned by management to support business needs

Connaissances

Data entry accuracy

Excel

Word

Outlook

SharePoint

Microsoft 365

Typing

Attention to detail

Communication

Independent work

Outils

SharePoint

Microsoft 365

Excel

Description du poste

Job Summary

We are seeking a responsible and detail-oriented General Clerk / Data Entry Administrator to support daily administrative and documentation tasks efficiently.

Responsibilities

• Enter data accurately and maintain company records and databases to ensure up-to-date information
• Process Delivery Orders (DOs), Purchase Orders (POs), invoices, and payment documents to support financial workflows
• Prepare, organise, scan, and file documents in both electronic and hard-copy formats for easy retrieval
• Update Excel spreadsheets and prepare basic administrative reports to track and communicate key information
• Maintain and organise documents using Microsoft SharePoint and Microsoft 365 for centralised access
• Verify documents for completeness and accuracy before submission to prevent errors
• Coordinate with internal departments, suppliers, and customers to resolve administrative documentation issues
• Track outstanding documents, invoices, and supporting records to ensure timely follow-up
• Provide general administrative and clerical support to project and office teams to facilitate smooth operations
• Manage and update petty cash, inventory, tools, and equipment lists to maintain accurate records
• Perform other administrative duties as assigned by management to support business needs

Preferred competencies and qualifications

• Previous experience in general administration, data entry, or clerical work
• Working knowledge of Microsoft Excel, Word, and Outlook
• Experience with Microsoft 365 and SharePoint is an advantage
• Typing skills with high data-entry accuracy
• Strong attention to detail and organisational skills
• Ability to work independently and manage routine tasks efficiently
• Good communication and interpersonal skills
• Experience in engineering, construction, facilities management, or project administration is an advantage
• Responsible, reliable, and willing to learn