6 Months Senior Research Admin Executive (Education) #EAT

Recruit Express Pte Ltd; Singapore; Hybrid; SGD 40,000 - 54,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a detail-oriented Grant Administration Officer to support the Research Support Office in Singapore. You will coordinate grant calls, assist researchers with submissions, and manage post-award activities, ensuring compliance and timely reporting across multiple funding schemes.

The role requires strong organisational and writing skills, experience in central-office administration, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree with 1–2 years of relevant work experience.
• Experience in administrative roles within a central office of a large organisation.
• Strong organisational, planning, and time management skills demonstrated by managing multiple concurrent deadlines.
• Excellent writing, communication, and interpersonal skills for professional contexts.

Responsibilities

• Coordinate grant calls with University Colleges and Schools to ensure timely and accurate submissions.
• Support researchers and faculty in preparing and submitting grant applications and managing post-award activities.
• Facilitate compliance with funding guidelines by assisting researchers in understanding requirements.
• Administer institutional and external research funding schemes, coordinating review processes and panel meetings.
• Manage communications with stakeholders to maintain clear and effective information flow.
• Maintain accurate records, documentation, and administrative databases related to grant submissions and reporting obligations.
• Track submission deadlines and reporting requirements to ensure timely compliance.
• Support the implementation of new research funding initiatives and process improvements to enhance operational efficiency.
• Prepare meeting materials, reports, and presentations to support research funding activities.
• Coordinate grant-related events and activities to facilitate stakeholder engagement.
• Assist with ad-hoc projects and initiatives as assigned by the Research Support Office.

Skills

Organisational skills

Communication skills

Time management

Writing skills

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Word

Job description

Job Summary

You will support the administration of research grants and initiatives by coordinating grant calls, assisting researchers with submissions and post-award activities, facilitating compliance and reporting, and managing communications and documentation within the Research Support Office.

Responsibilities

• Coordinate grant calls with University Colleges and Schools to ensure timely and accurate submissions
• Support researchers and faculty members in preparing and submitting grant applications and managing post-award activities
• Facilitate compliance with funding agencies’ guidelines by assisting researchers in understanding requirements
• Administer institutional and external research funding schemes, including coordinating review processes and panel meetings
• Manage communications with stakeholders to maintain clear and effective information flow
• Maintain accurate records, documentation, and administrative databases related to grant submissions and reporting obligations
• Track submission deadlines and reporting requirements to ensure timely compliance
• Support the implementation of new research funding initiatives and process improvements to enhance operational efficiency
• Prepare meeting materials, reports, and presentations to support research funding activities
• Coordinate grant-related events and activities to facilitate stakeholder engagement
• Assist with ad-hoc projects and initiatives as assigned by the Research Support Office

Preferred competencies and qualifications

• Bachelor/Honours degree from a recognised university with one to two years of relevant work experience
• Experience in administrative roles within a central office of a large organisation
• Strong organisational, planning, and time management skills demonstrated by managing multiple concurrent deadlines effectively
• Excellent writing, communication, and interpersonal skills applied in professional contexts
• High proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint