Recruiting Coordinator – Contract

Jobtailor; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

Jobtailor is seeking a Recruiting Coordinator in Singapore to manage high-volume interview scheduling and candidate experience. You will coordinate interviews, arrange travel and accommodations, and work with Ashby ATS to keep the team on track.

You will communicate updates to candidates, nurture relationships with Hiring Managers and recruiters, and ensure interviews run smoothly and on time in a fast-paced environment.

Qualifications

• 2+ years of experience in a fast-paced recruiting coordinator role.
• Obsessed with candidate experience; hosts to ensure smooth process.
• Detail oriented, highly organized, able to multitask in a fast-paced environment.
• An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness
• Self-directed with a high sense of urgency while maintaining a meticulous attention to detail.
• Someone who anticipates possible issues before they arise and effectively problem-solves in advance.
• A able to take initiative and keep interviews on time, nudging recruiters for timely feedback.

Responsibilities

• Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed.
• Using Ashby (our ATS) and relevant recruiting tools to keep organized and help our busy team on track.
• Support multiple functions, cross-training, hosting and scheduling support and completing assigned tasks.
• High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews.
• Communicating updates to candidates regarding their applicant/interview status as needed.
• Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels.

Skills

High-volume scheduling

Candidate experience management

Ashby ATS

Interview coordination

Stakeholder communication

Multitasking

Detail oriented

Professional communication

Tools

Ashby

Video conferencing

Scheduling software

Job description

• Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time.
• Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track.
• Our Recruiting Coordination team works together to reach our goals. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks.
• High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews.
• Communicating updates to candidates regarding their applicant/interview status as needed.
• Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels.

Requirements

• 2+ years of experience in a fast-paced recruiting coordinator position
• Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator's job to ensure a smooth experience.
• Detail oriented, highly organized, able to multitask in a fast-paced environment.
• An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness
• Self-directed with a high sense of urgency while maintaining a meticulous attention to detail.
• Someone who anticipates possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions.
• Someone who has impeccable attention to detail, the ability to maintain a high degree of professionalism and a calm demeanor.
• Able to take initiative and have the confidence to keep interviews running on time, encourage people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary.

Core Competencies

Demonstrates expertise in high-volume global scheduling and candidate experience management, ensuring effective communication and organization throughout the recruitment process. Proficient in using ATS tools like Ashby to streamline coordination and enhance team efficiency.

Highest-signal resume keywords

• High-Volume Global Scheduling
• Candidate Experience Management
• Effective Communication
• Detail Orientation
• Problem-Solving

ATS Optimization Keywords

Soft Skills

• Excellent Communication
• Highly Organized
• Self-Directed
• Multitasking
• Professionalism

Industry Keywords

• Recruiting Coordination
• Interview Scheduling
• Candidate Relationship Management
• Stakeholder Communication

Tools & Technologies

• Ashby
• Recruiting Tools